IP Legal Support Specialist

Fuller IP Law • Phoenix, AZ

2d • Remote

About The Position

Fuller IP Law is seeking a detail-oriented and organized Legal Support Specialist to provide administrative, client service, legal support, and billing assistance to its attorneys, paralegals, and finance team. The role is based in Phoenix, Arizona, and is described as remote, with hybrid work options also mentioned. The position is full-time and pays $24.00–$29.00 per hour, based on experience.

The firm supports innovators in protecting and growing the value of intellectual property, including therapeutics, medical devices, advanced materials, software, and hardware. It emphasizes practical, business-aligned IP strategies, proactive communication, clear budgets, client care, sound judgment, emotional intelligence, and teamwork. The firm is seeking someone interested in building a long-term career in a collaborative professional environment. Intellectual property experience is beneficial but not required.

The ideal candidate has strong office experience, excellent communication and interpersonal skills, and the ability to manage details accurately while maintaining positive client and coworker relationships. Exceptional client service involves listening, anticipating needs, communicating clearly, and following through on commitments.

Requirements

• At least 2 years of experience in an office, administrative, legal, accounting, client service, or professional services environment.
• Strong emotional intelligence and interpersonal skills.
• Ability to communicate with professionalism, empathy, and confidence.
• Experience handling sensitive or confidential information.
• Proficiency with Microsoft Office and business software systems.
• Strong organizational skills and ability to manage multiple priorities.
• Ability to learn new technology platforms and workflows.
• High level of accountability and follow-through.

Nice To Haves

• Associate's degree, bachelor's degree, or equivalent professional experience preferred.
• Intellectual property, legal, or law firm experience is a plus but not required.

Responsibilities

• Conduct internal conflicts checks and ensure compliance.
• Set up and maintain accurate client and matter records.
• Organize and save files, correspondence, and client communications.
• Manage secure file transfers.
• Review documents for completeness and accuracy before attorney review.
• Track case files, deadlines, and client correspondence.
• Maintain client databases and intellectual property records.
• Coordinate with clients regarding documentation, signatures, and information requests.
• File and retrieve information using USPTO, Patent Center, WIPO, and other online systems.
• Generate reports and documents from the firm's docketing and management systems.
• Process requests from the shared email inbox.
• Support intellectual property transfers and assignment recordations.
• Assist with trademark and patent filing activities.
• Assist the Finance Department with billing activities, invoice preparation, payment tracking, and related administrative support.
• Communicate professionally with clients, outside counsel, vendors, and team members.
• Complete additional administrative and legal support projects as assigned.

Benefits

• Competitive compensation.
• Health, dental, and vision benefits.
• 401(k) benefits.
• Professional growth and continuing education opportunities.
• Collaborative, inclusive workplace with work-life balance.
• Hybrid work options and modern office facilities.
• Opportunity to develop valuable legal, business, and intellectual property experience.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed