IP Support Specialist

Dentons•New York, NY

2d•$110,000 - $125,000•Hybrid

About The Position

Dentons US LLP is recruiting an IP Support Specialist to provide experienced legal and administrative support to lawyers in its Intellectual Property & Technology Practice Group in the New York office. This hybrid position requires three days in the office and two days working remotely. The role supports the day-to-day needs of the practice and calls for strong organization, attention to detail, responsiveness, and exceptional client service. The specialist provides broad practice, billing, and financial support; maintains attorney calendars and contact information; and assists with trademark and IP litigation-related administration as needed. The role also requires handling confidential and sensitive firm and client information discreetly, meeting an annual minimum billable-hours requirement of 100 hours, and providing ongoing or ad hoc support based on the needs of the lawyers and practice.

Requirements

20+ years of IPT legal support or administrative experience working within a mid-to-large law firm.
General trademark and IP litigation experience.
Exceptional organizational skills, attention to detail, and follow-through, with the ability to manage multiple assignments and changing priorities in a high-volume environment.
Ability to work independently on assigned responsibilities while collaborating effectively as part of a team.
Strong interpersonal, written, and verbal communication skills.
Strong proficiency in Excel.
Advanced proficiency in MS Word, Outlook, Teams, 3E, Chrome River, and Adobe PDF, with the ability to quickly learn new technology and computer software programs.
Ability to work under minimal supervision and a strong commitment to responsiveness, teamwork, and providing a high level of client service.
Flexibility to work overtime as business needs require.
Flexibility regarding designated in-office and remote workdays based on business needs.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Provide practice support to IP&T lawyers, including document creation, editing, correspondence preparation, time entry, expense reimbursement, call coordination, travel arrangements, and calendar management.
Provide billing and financial support, including reviewing pro formas, preparing accrual spreadsheets and sending them to clients, preparing invoice cover letters, and following up with domestic and international vendors about invoice matters.
Maintain attorney calendars and coordinate meetings, conference calls, and related scheduling.
Maintain lawyer and client contact information in Outlook and InterAction.
Assist with trademark and IP litigation-related administrative and practice support as needed.
Meet the annual minimum billable-hours requirement of 100 hours.
Handle confidential and sensitive firm and client information with discretion.
Provide ongoing and ad hoc support based on the needs of the lawyers and practice.
Perform other duties as assigned to support the effective operation of the practice.