IP Legal Administrative Assistant

Clark Hill•Scottsdale, AZ

1d•$65,000 - $75,000•Onsite

About The Position

Clark Hill PLC is seeking an experienced, full-time Legal Administrative Assistant for its Scottsdale office. The position provides legal secretarial, administrative, and clerical support to assigned attorneys, with specialized support for the patent and trademark group. The successful candidate must also be willing and able to assist attorneys, legal assistants, and others in other practice areas. The role reports to the Office Manager and assigned attorneys. The assistant supports intellectual property matters throughout the filing, prosecution, and maintenance of patents and trademarks, and works with attorneys and paralegals on patent, trademark, and copyright applications. Duties also include preparing correspondence and other documents, entering client information for conflict checks, preparing engagement letters, arranging travel, documenting expense reimbursements, answering assigned attorneys’ phones, and entering attorney time. Clark Hill describes itself as an AmLaw 200 law firm with 29 offices across the United States, Ireland, and Mexico and more than 700 attorneys. The firm emphasizes collaborative teams, client service, diversity, and employee development. The posted annual salary range is $65,000–$75,000 for a full-time schedule, with compensation influenced by qualifications, experience, skills, training, internal equity, and market data. The position is eligible for an annual discretionary bonus.

Requirements

At least 3 years of Intellectual Property experience.
Ability to work in a team environment.
Ability to navigate patent and trademark databases, portals, and filing systems at the USPTO.
In-depth knowledge of U.S. and foreign patent, trademark, and copyright application and prosecution processes and procedures, terminology, forms, and associated deadlines.
Excellent computer skills using all aspects of Office 365.
Excellent attention to detail and superb proofreading skills.
Ability to prioritize and manage a high-volume, diverse workload and multiple tasks at once, with exceptional organizational skills.
Ability to absorb information quickly and adapt to change.
Sound judgment and business acumen when interacting with clients, potential clients, guests, coworkers, and others.

Nice To Haves

Experience in a high-volume, fast-paced legal practice.
Certified Legal Secretary designation.

Responsibilities

Provide legal secretarial, administrative, and clerical support to assigned attorneys.
Prepare letters, memoranda, and other documentation as required.
Enter client information into the system for new-client conflict checks and prepare supporting documentation, including engagement letters.
Make travel arrangements and prepare expense reimbursement documentation.
Answer the phones of assigned attorneys and enter attorney time.
Provide specialized support to the patent and trademark group, applying knowledge of internal and external practices, procedures, and requirements for filing, prosecuting, and maintaining patents and trademarks.
Assist with patent, trademark, and copyright due diligence.
Maintain IP Department-specific databases and electronic files.
Prepare and file documents with the USPTO, including patent and trademark applications, responses, assignments, and powers of attorney.
Work with attorneys and paralegals on patent, trademark, and copyright applications.
Establish and maintain calendar and deadline reminder systems and use the Firm and IP department calendar system.
Schedule appointments for timekeepers as necessary or requested.
Assist attorneys, legal assistants, and others outside the Intellectual Property area as needed.