IP Foreign Filing Specialist

Venable LLP • Washington, DC

6d • $90,000 - $105,000 • Remote

About The Position

The IP Foreign Filing Specialist provides comprehensive support to attorneys and clients for international and foreign patent filings throughout the application lifecycle. The role includes preparing and filing PCT-related documents and coordinating with foreign associates to obtain and submit documentation required for foreign patent applications. The position may be performed remotely 100% of the time.

The specialist files PCT applications, national stage applications, and direct-filed foreign applications; prepares formal documents; and works with attorneys, clients, foreign associates, and the docketing department on deadlines, inquiries, and official actions. The role also includes maintaining electronic foreign files in accordance with firm policies and procedures.

The position requires at least three years of patent foreign filing experience and a bachelor’s degree or equivalent work experience. The successful candidate has thorough knowledge of foreign patent filing procedures and best practices, strong attention to detail and communication skills, and the ability to coordinate multiple tasks and collaborate in a fast-paced environment. Overtime may be required as needed.

The Washington, DC pay range is $90,000–$105,000 per year. Compensation may also include discretionary bonuses and overtime, if eligible. Venable offers medical, dental, vision, disability, and life insurance; flexible spending and healthcare savings accounts; a 401(k) with firm profit share; paid time off and firm-paid holidays; wellness and personal advocacy programs; family planning resources and leave programs; tuition reimbursement; and other benefits.

Requirements

• Bachelor’s degree or equivalent work experience.
• At least three years of patent foreign filing experience.
• Thorough knowledge of patent foreign filing policies, procedures, and best practices, including use and maintenance of an IP practice management system.
• Computer aptitude and experience with a current Windows operating system and Microsoft Office applications, including Excel.
• Strong attention to detail, commitment to accuracy, and organizational skills.
• Strong customer service and written and oral communication skills, with the ability to interact professionally with and support clients, vendors, and colleagues at all organizational levels.
• Ability to work in a fast-paced environment while coordinating multiple tasks.
• Ability to work collaboratively as part of a high-functioning team, with or without direct supervision.
• Ability to learn new technologies as required.
• Ability to work overtime as needed.

Nice To Haves

• Experience supporting pharmaceutical or biotechnology clients; preferred but not required.
• Experience using ePCT; highly preferred.
• Experience with Inprotech and/or CPi; preferred.
• Paralegal experience; a plus.

Responsibilities

• File new Patent Cooperation Treaty (PCT) applications, including Chapter II Demands, national stage applications, and direct-filed foreign applications.
• Prepare formal documents, including Declarations, Powers of Attorney, Assignments, and other documents required for PCT applications and by foreign countries.
• Use the firm’s computerized docket system and work with the docketing department to track, clear, and report statutory deadlines, and respond to client, attorney, and docketing inquiries about status.
• Work with attorneys, clients, and foreign associates to respond to official actions related to PCT and foreign patent applications throughout the application lifecycle.
• Maintain electronic foreign files in accordance with established firm policies and procedures.

Benefits

• Medical, dental, and vision insurance.
• Disability and life insurance.
• Flexible spending and healthcare savings accounts.
• 401(k) with firm profit share.
• Paid time off and firm-paid holidays.
• Wellness and personal advocacy programs.
• Family planning resources and leave programs.
• Tuition reimbursement.
• Other benefits; new employees receive a detailed orientation to the firm’s benefit offerings upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level