IP Billing Coordinator

Foley & Lardner LLP • Tampa, FL

5d • $58,100 - $89,400 • Hybrid

About The Position

Foley & Lardner LLP is currently seeking an IP Billing Coordinator to join our team! The Coordinator is responsible for compiling, managing and executing complex Intellectual Property (IP) attorney billing. In this client facing role, the ideal candidate will prioritize to meet tight deadlines, have a strong attention to detail, and multi-task to process high-volume billing. The Coordinator communicates effectively with attorneys, assistants, and accounting colleagues and accurately maintains records throughout the entire billing cycle.

Requirements

• High school diploma or GED required
• Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required
• Experience billing for intellectual property (IP) practice required
• Experience with 3E preferred
• Proficiency with Microsoft Excel and Outlook

Nice To Haves

• Associate's or Bachelor’s degree preferred

Responsibilities

• Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines
• Reviews and verifies accuracy of billing and cost backup documentation, as required
• Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter
• Generates and delivers client invoices in the requested format
• Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate
• Researches and responds to inquiries regarding billing issues and problems
• Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys
• Generates billing statements and production reports, as requested
• Ensures strict confidentiality at all times

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED