Invoicing Support - Apopka or Orlando
DH Pace•Apopka, FL
•Onsite
About The Position
DH Pace Company, Inc. is seeking an Invoicing Support professional for their growing team in Apopka, FL. This role will perform a wide range of administrative and office support activities for the department and/or managers to facilitate the efficient operation of the organization. Job seekers with experience in billing, administrative work, finance, and accounts payable would excel in this position.
Requirements
- Proficient computer skills; Outlook, Excel, Word, ERP, data management
- Strong attention to detail
- Possess excellent assessment and problem-solving skills
- Ability to multi-task and work efficiently in a fast-paced work environment
- Representing the company in a professional manner with excellent customer service skills
- Good verbal/written communication and interpersonal skills and the ability to effectively collaborate with supervisors, co-workers, and other personnel
Nice To Haves
- Some accounting, bookkeeping, ERP/CRM experience preferred
- Previous experience in billing, finance, accounts payable, or administrative positions is preferred
Responsibilities
- Perform administrative and support activities for the sales and service departments, such as answering phones and assist walk in customers in the showroom
- Assist the department managers in day-to-day activities and paperwork
- Enter sales leads and service requests
- Complete all billing related processes and requirements for sales and service orders
- Ensure that all parts and labor are costed and invoiced correctly on each job ticket, enter adjustments if required, and check that special requirements are followed
- Track jobs for billing balance and seek resolution
- Participate in weekly departmental meetings to ensure orders are being processed and proceeding in a timely manner
- Maintain electronic billing folders and meet all monthly cutoff billing dates
- Review and analyze monthly reports, identify errors/trends, and research for resolutions
- General administrative duties to include answering telephone calls, receiving, and directing visitors, showroom sales, bank deposits, utilizing various software systems, ordering supplies, filing, scanning, and faxing
- Other responsibilities as assigned
Benefits
- Comprehensive medical, dental, and vision coverage
- Generous paid time off plus paid holidays and floating holidays
- Company-paid life insurance, short-term disability, and long-term disability
- 401(k) with employer match
- Health Savings Account (HSA) and Flexible Spending Account (FSA) options
- Voluntary benefits including supplemental life and critical illness coverage
- Employee discounts for you and your immediate family
- Competitive compensation with annual performance reviews
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
