Invoicing Support

DH Pace • Jacksonville, FL

1d • Onsite

About The Position

DH Pace Company, Inc. is seeking an Invoicing Support professional for its growing team in Jacksonville, FL. This role will provide a wide range of administrative and office support activities to facilitate the efficient operation of the department and/or managers. Individuals with experience in billing, administrative work, finance, and accounts payable are encouraged to apply.

Requirements

• Proficient computer skills; Outlook, Excel, Word, ERP, data management.
• Strong attention to detail.
• Possess excellent assessment and problem-solving skills.
• Ability to multi-task and work efficiently in a fast-paced work environment.
• Representing the company in a professional manner with excellent customer service skills.
• Good verbal/written communication and interpersonal skills and the ability to effectively collaborate with supervisors, co-workers, and other personnel.

Nice To Haves

• Some accounting, bookkeeping, ERP/CRM experience preferred.
• Previous experience in billing, finance, accounts payable, or administrative positions is preferred.

Responsibilities

• Perform administrative and support activities for the sales and service departments, such as answering phones and assisting walk-in customers in the showroom.
• Assist department managers in day-to-day activities and paperwork.
• Enter sales leads and service requests.
• Complete all billing related processes and requirements for sales and service orders.
• Ensure that all parts and labor are costed and invoiced correctly on each job ticket, enter adjustments if required, and check that special requirements are followed.
• Track jobs for billing balance and seek resolution.
• Participate in weekly departmental meetings to ensure orders are being processed and proceeding in a timely manner.
• Maintain electronic billing folders and meet all monthly cutoff billing dates.
• Review and analyze monthly reports, identify errors/trends, and research for resolutions.
• General administrative duties to include answering telephone calls, receiving and directing visitors, showroom sales, bank deposits, utilizing various software systems, ordering supplies, filing, scanning, and faxing.
• Other responsibilities as assigned.

Benefits

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed