Invoicing Support

Friesens•Altona, MB

9d•Onsite

About The Position

Invoicing Support responsibilities include performing data entry and related duties in invoice preparation for Friesens Book, Web and Yearbook Divisions, helping to ensure accurate and timely invoicing to all customers. Other duties include computing costs and calculating rates for goods, services and shipment of goods; posting data; and keeping other relevant records.

Requirements

High School Diploma/GED/Mature Student Diploma
Basic knowledge of accounting systems
Effective English use and comprehension
Digital Literacy (Microsoft Office, keyboarding skills)
Essential Math skills (Metric and Imperial measurements, problem-solving, conversion charts, etc)
Ability to conceptualize/visualize implications of production procedures
Effective use of work-related documents to accomplish job tasks
Ability to detect, isolate and identify irregularities
Demonstrated organization, prioritizing, time and stress management skills
Continuous learning/improvement mindset
Must be able to work in a team-oriented environment while demonstrating self-management capabilities
Able to deal with people diplomatically and professionally at all times
Excellent manual dexterity

Nice To Haves

Post Secondary education in Accounting, Finance or Business Administration

Responsibilities

Compile data, compute fees and charges and prepare invoices for Book, Web and Yearbook Divisions as well as history books, marketing and internal jobs
Communicate with Yearbook Administration regarding internal invoicing worksheets, incentives, scholarships, etc, to ensure records are maintained
Invoicing apps and workshops as requested
Create dummy invoices for prepayment purposes as requested
Entering and confirming the accuracy of various job costs (buyouts)
Emailing, mailing and faxing invoices for the purpose of distribution
Print shipping lists on a daily basis to ensure all jobs shipped are invoiced
Close completed jobs – getting printouts, job files and quotes
Calculate freight costs from internal software
In-plant contact for off-site and internal staff members and respond to questions regarding invoices
Process Yearbook Division Special Pricing Requests, progress invoices and credits
Process Rework/Quality concern submissions as requested
Process Yearbook Division customer prepayments and overpayments
Review and update Yearbook customer accounting information as needed
Close Yearbook invoicing on a monthly basis
Act as backup for Fulfillment related tasks including maintaining fulfillment inbox – verifying necessary order information is supplied and entering orders promptly
Maintain Yearbook Invoicing procedures
Provide Project Specialists and Sales Representatives with shipping estimates and mock invoices (dummy invoices)
Perform data entry and assist in producing monthly reports
Other tasks as assigned