Invoicing Specialist

Viral Nation Inc.

14h

About The Position

At Viral Nation, we specialize in building social-first ecosystems for brands to connect with the modern consumer journey. Our integrated solutions align strategy, talent, media, and technology with culturally relevant creativity to scale the world’s fastest-growing digital brands. Viral Nation offers a fluid, creative, and growth-oriented environment that will support your ambitions to apply your talents in an open, collaborative, and fast-paced culture. Our ability to stay at the forefront of the industry has fuelled our success and will guide us in paving the path forward. We’re driven to push boundaries and think beyond today to deliver strategies, and we’re just getting started. While we continuously exceed our goals, we need your help – our success is only as great as our people. Strong performance leads to high expectations, and we must keep raising the bar! We are seeking a detail-oriented and organized Invoicing Specialist to join our marketing team. In this role, you will be dedicated entirely to creator and influencer invoicing - managing the end-to-end invoice lifecycle from receipt through payment processing. You will serve as the primary point of contact for all creator billing matters, ensuring invoices are accurate, compliant with Statements of Work (SOWs), and processed through HubSpot in a timely manner. This position plays a crucial role in maintaining financial accuracy and supporting smooth operations across campaigns.

Requirements

High school diploma or GED required
1–2 years of experience in billing, invoicing, accounts receivable, or a related role, ideally in a marketing, agency, or creator economy environment.
Proficiency with billing systems and accounting software (e.g., QuickBooks, SAP, or similar tools).
Strong attention to detail and organizational skills, with the ability to manage high volumes of invoices daily.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite, particularly Excel.
Analytical mindset with problem-solving capabilities.

Nice To Haves

Associate’s or bachelor’s degree in accounting, finance, or related field preferred.
Experience with HubSpot or similar CRM/ticketing platforms is a strong asset.

Responsibilities

Request and receive invoices from influencers, creators, and their agents/managers
Confirm the correct payment amount and finance point-of-contact (POC) email for each invoice
Review every invoice against the corresponding fully executed SOW for accuracy, including deliverable descriptions, rates, and payment terms
Submit a billing ticket in the associated HubSpot Deal for each campaign invoice, ensuring all required attachments are included
Monitor payment status for all submitted invoices and follow up on overdue accounts
Serve as the primary billing contact for creators, agents, and internal campaign teams, responding to invoicing inquiries and resolving disputes professionally
Maintain accurate billing records and update creator account information in HubSpot and internal systems
Generate and analyze invoicing and accounts receivable reports for management review
Ensure adherence to financial regulations, company policies, and confidentiality requirements