Invoicing PO Specialist

Hulcher Services Inc•Denton, TX

15h•Onsite

About The Position

Responsible for the day-to-day actions of obtaining Customer PO's, logging and updating databases, advising Invoicing of Customer process changes pertaining to purchase orders, and reviewing and processing Customer PO's in a timely manner. Responsible for advising the Invoicing Manager with Customer PO issues. Ability to effectively communicate with Customers, various levels of management, and different departments. Responsible for assisting the Invoicing Department on an as-needed basis.

Requirements

High School Diploma
4 years general office experience or equivalent combination of work experience and/or education.
Ability to understand customer billing requirements.
Intermediate word processing, database, e-mail and spreadsheet applications skills
10 Key by touch
detail oriented
understanding of office practices and procedures
ability to identify discrepancies and determine alternative courses of action
excellent written, interpersonal and verbal communication
strong math and geography skills
ability to analyze and solve problems.
Ability to effectively communicate with field personnel and other internal departments to resolve customer po issues in a timely manner.
Ability to learn and understand Customer contracts and various pricing structures.

Nice To Haves

Some college preferred

Responsibilities

Obtains Customer purchase orders and assigns to jobs
Reviews and processes Customer PO's by assigning jobs, verifying assigned contract on PO's, addressing any issues, logging PO's and distributing to Invoicing if required.
Verifies contract assignment on Customer PO's for accuracy
Reviews customer information regarding PO requirements and Portal information for proper invoice submission
Utilizes Sales Force PO App (or similar application/software) to enter Customer PO's, Customer Account details pertaining to PO requirements and invoice submission
Acts as liaison between Customer and Invoicing Department in regards to PO requirements and invoice submission
Updates Invoicing Management on Customer requirements in regards to PO and invoice submission
Prepares Customer PO's for Invoicing Manager when PO Acceptance is required by acknowledgment
Monitor, update and provide assistance with PO Hold Reports
Coordinates with field personnel, Invoicing Management, sales and/or senior management to resolve PO issues
Utilizes accounting software for project maintenance, multi-level rate table and invoice adjustment maintenance for processing invoices
Coordinates with field personnel, invoicing management, sales and/or senior management to resolve billing issues
Reviews customer service logs, daily work reports, subcontractor bills, receipts, permits, tolls, timesheets and/or other related documentation for completeness and accuracy for processing invoices
Performs other incidental and related duties as required
Performs backup duties for Invoicing Manager