Invoicing Clerk

Conexus Food Solutions•Los Angeles, CA

2d•Onsite

About The Position

The Invoicing Clerk is responsible for accurately preparing, processing, and distributing customer invoices while ensuring billing information is complete and correct. This position works closely with Accounting, Sales, Warehouse, Customer Service and Logistics to ensure timely invoicing, resolve discrepancies, and maintain accurate financial records. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced distribution environment.

Requirements

High school diploma or equivalent required
Minimum 1–3 years of invoicing, billing, accounting, or administrative experience.
Strong understanding of invoicing and billing procedures.
Excellent attention to detail and accuracy.
Strong organizational and time management skills.
Ability to prioritize multiple tasks while meeting deadlines.
Strong written and verbal communication skills.
Ability to work independently and collaboratively across departments.
Proficiency in Microsoft Excel, Outlook, and Microsoft Office Suite.
Experience with accounting software and electronic invoicing systems.
Comfortable learning new software and business systems.

Nice To Haves

Associate's degree in Accounting, Finance, or Business preferred.
Experience in food distribution, logistics, or wholesale distribution is preferred.
Experience with ERP systems (such as NetSuite, SAP, Microsoft Dynamics, Odoo, or similar) preferred.

Responsibilities

Generate, review, and process customer invoices accurately and in a timely manner.
Verify pricing, quantities, discounts, freight charges, taxes, and other billing information prior to invoicing.
Review sales orders, shipping documents, proof of deliveries (PODs), and purchase orders to ensure invoice accuracy.
Resolve invoice discrepancies by working with Sales, Customer Service, Warehouse, Logistics, and Accounting teams.
Process invoice corrections, credit memos, debit memos, and billing adjustments as needed.
Ensure invoices are distributed to customers according to required timelines and customer specifications.
Maintain accurate electronic and paper invoice records.
Assist with month-end closing activities by ensuring all invoices are processed and reconciled.
Research customer billing inquiries and provide timely resolutions.
Monitor outstanding invoicing issues and escalate concerns when necessary.
Support accounts receivable by providing invoice documentation and assisting with payment inquiries.
Maintain confidentiality of financial and customer information.
Assist with filing, reporting, and other accounting administrative duties.
Support other accounting and finance functions as assigned.