Invoicing and Office Coordinator

Hercules SLR•Edmonton, AB

1d•Onsite

About The Position

We are seeking a detail-oriented and organized Invoicing and Office Coordinator to join our team in Edmonton, AB. This role is primarily focused on the accurate processing and management of invoices and purchase orders, while also providing general administrative support to ensure smooth office operations.

Requirements

Previous experience in invoicing, accounts payable, purchase order processing, or administrative coordination.
Strong attention to detail and high level of accuracy.
Excellent organizational and time-management skills.
Proficiency in Microsoft Office, particularly Excel.
Strong communication and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Experience with ERP, accounting, or invoicing systems is considered an asset.

Responsibilities

Process and manage a high volume of invoices and purchase orders with accuracy and efficiency.
Resolving production order queries and liaising with production staff to ensure correct paperwork is been submitted
Verify invoice details, pricing, and supporting documentation.
Coordinate with vendors, suppliers, and internal departments to resolve invoice discrepancies.
Maintain organized records of invoices, purchase orders, and related documentation.
Track invoice approvals and ensure timely processing and payment.
Assist with data entry, reporting, and administrative tasks.
Support day-to-day office operations and provide general administrative assistance as needed.
Ensure compliance with company policies and accounting procedures.