Invoicing Analyst

JG Boswell•Corcoran, CA

6d•$31 - $38•Onsite

About The Position

The Invoicing Analyst supports the Invoicing Division by processing, monitoring, and tracking invoices across all commodity lines. This role ensures that financial requirements are satisfied, billing is completed accurately and timely, and shipment-related documentation is aligned with operational deadlines. The analyst collaborates closely with the Invoicing Supervisor, Accounting, Marketing, Logistics, Shipping, Treasury, and banking partners. This position serves as a structured pathway to the Invoicing Supervisor role.

Requirements

5+ years of related experience in clerical accounting role
Proficiency in the use of Oracle, Oracle Discoverer, Microsoft Office (word and excel) and some Access
Strong interpersonal and communication skills (oral & written)
Ability to work with all levels of management (team player)
Strong attention to detail, strong organization skills and customer service skills
Ability to work efficiently to meet deadlines and work under strict time constraints
Ability to adapt to fluctuating workload schedules and flexibility to work overtime as needed
Possess or have ability to obtain a driver’s license and maintain driving privilege

Nice To Haves

Oracle, Microsoft Dynamics, or other ERP financial software experience
Agribusiness or agricultural background or knowledge

Responsibilities

Monitor email communications for customer inquiries, complaints, and other time-sensitive matters requiring prompt attention.
Review system alerts for all applicable commodities and address any items requiring follow-up.
Review accounts receivable balances and sales orders placed on financial hold.
Submit unapplied receipt confirmations received from Treasury on the date received, or no later than the next business day.
Review and resolve any outstanding items carried over from the previous business day.
Manage shipment receivables position from our yard to the customer.
Review the LC/Cash In Advance (CIA) Tracker to confirm that all required financing is in place to support scheduled shipments.
Review the aging report and enter comments for cotton accounts, including the estimated payment receipt date when applicable.
Assess the Invoicing team’s workload and determine whether additional support is needed or assignments should be redistributed.
Review reports to confirm that required documentation remains on track for presentation.
Attend scheduled meetings related to departmental operations, reporting requirements, outstanding action items, and system changes.
Review shipping schedules for cotton and paste to ensure any financial items are in order and on time to meet vessel dates.
Monitor letters of credit in coordination with the Lead Invoicing Clerk to ensure timely receipt, review, and required action.
Follow up on payment requirements for shipments.
Access and manage online bank portals for invoices and documentation uploads.
Support implementation of new systems through coordination with invoicing team and IT.
Coordinate with IT to troubleshoot system issues related to shipments, sales orders, and invoices.
Respond to inquiries regarding Oracle transactions, inventory, payments, and other assigned items.
Provide support to Accounting, Logistics, Marketing, Customer Service, the Classing Department, Shipping, and other departments as needed for research, issue resolution, and troubleshooting.
Review all reports prior to month-end to ensure successful monthly inventory and AR close.
Complete month-end procedures and perform fiscal year-end tasks including running applicable reports, identifying paste goods in transit and notifying Accounting that all applicable invoices related to inventory items have been processed.
Coordinate with Shipping, Logistics, CPF (Central Processing Facility), Accounting, and other applicable departments to support a smooth handoff to Corporate Accounting for year-end invoicing, inventory freeze, yard reconciliation, and inventory close.
Complete Annual Compliance Renewals, as applicable.
Support basic facility duties including office events and serving as location safety lead.
All other duties as assigned.