Investment Operations Analyst

Kauffman Foundation•Headquarters, KY

3d•Onsite

About The Position

The Investment Operations Analyst assists the Investments team in managing the Foundation’s $3 billion portfolio and supporting the daily and monthly processes for its endowment. The role spans public and private investments and calls for careful execution, analytical skills, accurate recordkeeping, and effective controls. The Analyst works closely with the Director of Investment Operations, investment team members, custodians, fund managers, and service providers. The position manages cash and investment activity, maintains and reconciles investment records, supports recurring reporting and audit requests, and helps identify and improve operational processes and controls. It is based in Kansas City, Missouri, and associates must reside in the Kansas City metropolitan area. Occasional business travel may be required.

Requirements

Experience in investment operations, fund administration, custody, investment accounting, a related field, or relevant accounting or financial operations.
Strong Excel skills and the ability to work carefully with data from multiple sources.
Understanding of reconciliations and cash controls, or demonstrated ability to learn them quickly.
Sound judgment to investigate discrepancies, ask clear questions, and escalate issues promptly.
Strong written communication, ownership of deadlines, and attention to detail.
Ability to work collaboratively, self-direct, and handle multiple demands, shifting priorities, and constant change.
Highly motivated and responsible.
Must reside in the Kansas City metropolitan area.

Nice To Haves

Bachelor’s degree in Finance, Economics, Accounting, or Data Analytics; an equivalent combination of education and/or experience demonstrating economics or business management competencies may be considered.
At least three years of work experience in a business environment.
Familiarity with private fund capital activity, investment accounting systems, or institutional portfolios.

Responsibilities

Monitor cash balances and projected activity across accounts to support investment funding, distributions, and liquidity needs.
Track capital calls, distributions, investment settlements, fees, and other cash movements.
Prepare and review cash movement instructions and supporting documentation under established authorization procedures.
Maintain accurate records of transactions, commitments, and expected cash flows.
Perform monthly reconciliations of cash, positions, transactions, and valuations across custodians, managers, and internal systems.
Investigate reconciliation differences, coordinate resolution, and document outcomes.
Review manager statements, notices, and other source documents for completeness and accuracy.
Enter, review, and maintain investment data in the portfolio management system, including transactions, valuations, commitments, and cash flows as applicable.
Maintain manager, fund, account, and operational records in the CRM, coordinating with the Investment Office Coordinator where responsibilities overlap.
Monitor data flowing between systems, identify missing or inconsistent information, and help resolve system and reporting issues.
Maintain high-quality data in investment accounting, portfolio reporting, and related systems.
Help prepare recurring investment operations reports, schedules, and information for financial reporting and audit requests.
Partner with investment, finance, and external providers to resolve operational questions.
Identify recurring errors or inefficiencies and help strengthen processes and controls.