Investment Banking and Capital Markets-Executive Administrative Assistant

Deutsche Bank • New York, NY

3d • $90,000 - $95,000 • Onsite

About The Position

Deutsche Bank is seeking an Executive Administrative Assistant to support its Investment Banking and Capital Markets business. The role supports the Group Head and other Managing Directors and collaborates with coverage partners across regional offices. The position is based in New York, NY and is described as onsite five days a week, while the Bank also references its hybrid working model.

Requirements

• College degree required.
• Ability to work effectively to meet time-sensitive deadlines.
• Highly motivated and willing to take on ad hoc work as needed.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Nice To Haves

• Demonstrated teamwork, excellent organizational skills, and ability to anticipate needs.
• Excellent verbal, written, and interpersonal skills, including the ability to interact professionally with clients, officers, and peers.
• Ability to handle assignments with confidentiality and discretion.
• Ability to prioritize workflow and demonstrate flexibility in a demanding, fast-paced environment.
• Detail-oriented, with the ability to prioritize, multitask, and negotiate conflicting deadlines.
• Strong problem-solving skills; proactive, resourceful, flexible, and creative.

Responsibilities

• Coordinate domestic and international travel and hotel arrangements, prepare detailed itineraries, and submit expense reimbursement requests.
• Coordinate meetings, including scheduling, reserving conference rooms, and arranging catering.
• Prepare and process travel and entertainment expenses promptly and accurately.
• Organize client and team events.
• Process and track invoices for payment and follow up as appropriate.
• Assist with onboarding and offboarding, including desk coordination, floor access, and ID creation.
• Support the Group Head and Business Manager with group presentations using PowerPoint and Excel.
• Liaise daily with high-profile individuals and provide timely, accurate follow-up on assigned projects.
• Arrange coverage when away from the desk or office.
• Develop a thorough understanding of IBCM policies and guidelines.

Benefits

• Generous vacation, personal, and volunteer days.
• Health and wellbeing benefits.
• Retirement savings plans.
• Parental leave and family building benefits.
• Educational resources.
• Matching gift and volunteer programs.
• Physical, emotional, and financial wellness benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level