Inventory Specialist (Full-Time)

TerrAscend • Flemington, NJ

2d

About The Position

The Retail Inventory Specialist focuses on back-of-house dispensary operations, including vault organization, shrink control, inventory balancing between medical and adult-use licenses in Metrc and point-of-sale systems, product receiving and transfers, and inventory preparation. The role participates in inventory counts and reconciliation and maintains e-commerce pre-orders and web orders.

Reporting to the Retail Operations Supervisor, the specialist supports menu balancing, order fulfillment, inventory controls, and back-of-house efficiency. The position requires trustworthy record-keeping, analytical ability, organization, and problem-solving, including interpreting and analyzing large amounts of data.

The role works with retail operations, Finance, Procurement, and Purchasing Coordinators to support accurate inventory records and compliance with state-mandated inventory tracking requirements and state CRC regulations. Work may include evenings, weekends, and holidays to safeguard dispensary operating hours; time off during reserved holiday periods such as 4/20, Green Wednesday, Black Friday, and Christmas Eve is restricted. Employment is contingent on a state-specific background investigation, which typically includes state and federal background checks.

The position may involve standing, walking, bending, reaching, lifting and moving items weighing up to 50 pounds, remaining on one's feet for extended periods, repetitive hand or arm movements, visual tasks, and manual dexterity, with or without reasonable accommodation.

Requirements

• Experience with audits and month-end reporting processes.
• Strong inventory track record.
• Strong understanding of Metrc and Sweed platforms.
• Excellent working knowledge of Excel, inventory management software and tools, and other analytics software systems.
• Strong organizational skills and knowledge of office management systems and procedures.
• Professional written and verbal communication skills with multiple departments and organizational levels.
• Good interpersonal skills and the ability to positively influence and interact effectively with people at all levels of the organization.
• Detail-oriented approach and an eye for process optimization.
• Ability to work in a fast-paced environment, manage high-stress situations, and adapt when circumstances require.
• Accuracy, initiative, troubleshooting skills, ownership of work product, and ability to prioritize and complete tasks with competing deadlines.
• Analytical and detail-oriented.
• Flexibility to support dispensary operating hours, including evenings, weekends, and holidays.
• Ability to perform role-related physical tasks, including lifting and moving items weighing up to 50 pounds, with or without reasonable accommodation.
• Successful completion of a state-specific background investigation, typically including state and federal background checks.

Nice To Haves

• Associate's or bachelor's degree is desirable.
• Supervisory experience preferred.
• At least one year of industry experience preferred.
• A proven record of working effectively with patients and a strong understanding of real-store-time efficiencies is preferred.

Responsibilities

• Work with the Retail Operations Supervisor to plan and execute dispensary inventory counts.
• Balance menus and ensure adequate inventory in medical and adult-use storefronts.
• Research and correct failed sales in Metrc and other system discrepancies.
• Compare system inventory with physical inventory to identify shortages, investigate and report root causes, and support process improvement.
• Prepare monthly formal system-versus-physical inventory count reports for management.
• Monitor inventory receiving for accuracy, completion, proper documentation, and timeliness.
• Coordinate with Finance, Procurement, and Purchasing Coordinators to align the company ERP with the state-mandated inventory tracking program and execute inventory adjustments in inventory management systems.
• Participate hands-on in end-of-month inventory and cycle counts; establish work standards, reconcile and validate results, and execute count outcomes.
• Identify process improvements to increase throughput for end-of-month inventory, cycle counts, menu balancing between POS and Metrc, and back-of-house inventory standards.
• Ensure inventory control processes comply with state CRC regulations.
• Maintain vault organization, shrink control, product receiving and transfers, inventory preparation, and e-commerce pre-orders and web orders.

Benefits

• Comprehensive medical, dental, and vision coverage for eligible team members.
• 401(k) savings opportunities.
• Paid time off and company holidays for eligible team members.
• Learning and development opportunities and career growth across the organization.
• Team member discounts and additional employee programs.
• Resources and programs focused on overall well-being.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed