Inventory Specialist / Accounts Receivable

Richards Building Supply • West Allis, WI

5d • Onsite

About The Position

The Branch Inventory Specialist is responsible for managing branch-level inventory accuracy, purchasing activities, and accounts receivable (AP) support while continuing to assist with inside sales as needed. This role works closely with the Branch Manager, Warehouse Manager, Inside Sales team, and Corporate Purchasing to maintain optimal inventory levels, improve inventory turns, and ensure accurate and timely financial records.

Requirements

• Strong attention to detail
• Ability to work confidently across multiple systems (Agility, OnBase, etc.)
• Clear understanding of document flow and AP reconciliation processes
• Strong communication and organizational skills
• Ability to prioritize tasks in a fast-paced branch environment

Responsibilities

• Perform weekly cycle counts to ensure inventory accuracy
• Conduct monthly dead stock and inventory turns reviews
• Identify excess, obsolete, or non-stock items for transfer or disposal in coordination with the Branch Manager
• Participate in and support the annual physical inventory process
• Execute inventory purchasing and Suggested Purchase Orders (SPOs)
• Work with the Branch Manager and Purchasing to identify inventory gaps
• Source materials through vendors or other RBS branch locations as needed
• Conduct SPO reviews multiple times per week using Agility and Hotlist reports to prevent inventory shortages, ensure timely material sourcing, and monitor large shared SPOs to ensure correct allocation and timely delivery or pickup
• Maintain accurate and timely receiving of all purchase orders
• Ensure all POs are properly and completely received in the system
• Scan and upload receiving documents daily to keep records current
• Investigate and resolve receiving discrepancies, errors, or damaged materials
• Review all open vendor POs and branch transfers to ensure they are received promptly and not left open past due
• Work with branch staff to validate long-overdue POs
• Complete Service Requests (SRs) for damaged or returned materials in a timely manner
• Coordinate with the Warehouse Manager to ensure branch transfers are picked up on schedule or confirmed as successfully shuttled
• Work in OnBase daily to review and manage AP documentation, including invoices, approvals, supporting documentation, and exceptions
• Verify accuracy of vendor invoices and RBS purchase orders
• Investigate and resolve discrepancies by coordinating with Corporate Purchasing, Accounts Payable, and Vendors
• Ensure vendor orders are acknowledged correctly and corrected when necessary
• Complete AP reconciliations twice per week initially, transitioning to once per week as volume stabilizes
• Conduct ongoing and periodic reviews of past PO and invoice variances
• Support month-end close and audit requests by providing required documentation and reports
• Maintain organized AP records in compliance with internal controls and company procedures
• Assist with inside sales during periods of high customer demand or times of limited branch staffing

Benefits

• Full-time, Monday-Friday with consistent hours
• 20 PAID DAYS OFF (includes PTO, holidays, and family-focused company closure between Christmas & New Year’s!)
• Competitive hourly rate + OT potential during peak season
• Eligibility for discretionary holiday and performance bonuses
• Medical, dental, and vision insurance with significant employer contributions
• 401K with industry-leading company match
• Additional voluntary benefits, including disability coverage and accident insurance
• Training, promotions, or new opportunities for career growth
• Supportive, team-driven environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed