[Contingent] Inventory & Property Management Specialist

Phia LLC• Fairfax, VA, US, VA

1d•Onsite

About The Position

We are seeking an Inventory Management Specialist to provide logistics support for highly technical programs and projects, including a specialized technical laboratory. You will track and control inventory, ensure accurate records and efficient storage, and keep critical equipment available when it is needed. You will manage receiving and shipping, reconcile property records, and collaborate across teams to meet mission needs, with a strong emphasis on audit readiness and customer service.

Requirements

Demonstrated proficiency in the MS Office suite to prepare reports, manage data, and develop materials for senior leadership.
Working knowledge of government supply systems and associated automated and manual supply processes, including equipment serviceability standards.
Proven ability to build and sustain effective partnerships with internal and external stakeholders.
Strong organizational and time-management skills; solves complex problems under pressure with a high degree of accuracy.
Consistently delivers a high level of customer service.
Experience providing on-call support, including weekends as required, to ensure continuous operational readiness.
High school diploma required.
3+ years of inventory control, property accountability, or supply logistics experience.
Top Secret (TS) clearance with SCI eligibility.
Must be a U.S. Citizen.

Nice To Haves

Experience with government property accountability regulations and accountable property systems.
Certified Professional Property Specialist (CPPS) or similar property management credential.
Experience with barcode/RFID inventory tools and warehouse management systems.
Experience supporting laboratories or high-value IT/forensic equipment.
Associate's or Bachelor's degree in logistics, supply chain, or business preferred.

Responsibilities

Maintain inventory records, material logs, and stock-level documentation with traceability between serial numbers, storage locations, condition codes, and ownership.
Reconcile property lists with on-hand records monthly, annotate discrepancies, produce inventory accuracy reports, and conduct quarterly discrepancy trend analysis.
Maintain an equipment lifecycle matrix to identify items nearing replacement and a running ledger of inbound and outbound actions.
Produce receiving and outbound shipping documentation, including transit logs, packaging requirements, and tracking references, and update systems of record.
Develop SOPs for material intake, storage, security, and distribution, including chain-of-custody steps, quality checks, and controlled access; recommend storage layouts and environmental controls; deliver quarterly material accountability assessments.
Complete weekly facility inspection checklists and maintenance issue tracking reports with priorities, risk levels, issue age, and escalation status; provide visual dashboards for leadership.
Serve as the primary point of contact for tracking orders from manufacturer to final destination; coordinate formal inspection and acceptance of specialized equipment and associated deliverables (manuals, licenses, training).
Maintain a warranty log, coordinate repairs and replacements with vendors, and support a 99.9% equipment availability rate by minimizing stock-outs of critical gear.
Prepare transportation coordination documentation, staging plans, and post-movement accountability checklists for off-site events.