Inventory & Planning Coordinator

Thorlabs•Rochester, NY

1d•Onsite

About The Position

The Inventory & Planning Coordinator monitors inventory and addresses material shortages to meet forecasted business demand. The role ensures Assembly department production orders are initiated on time, completed accurately, and shipped on schedule to support customer satisfaction. The position is based in Rochester, NY, and may occasionally require duties at other Thorlabs locations. The coordinator reviews production schedules, prepares materials and assembly trays, tracks parts through departments, resolves inventory issues, and works with Purchasing to ensure critical components and raw materials are ordered and delivered on time. The role also performs manufacturing planning activities, inspects completed orders before shipment, executes product transfers, and recommends improvements to purchasing and inventory controls. The position requires manufacturing experience with an inventory-control background, familiarity with an ERP system and RFSmart, and the ability to understand written instructions and production documentation. Work may involve standing or sitting for long periods, repetitive tasks, lifting or moving objects up to 35 pounds, and bending, stooping, climbing a step ladder, and handling small parts. The work environment is usually moderately noisy and may be noisy at times. Appropriate clothing and personal protective equipment are required for safe handling of chemicals and operation of job-related equipment and tools.

Requirements

At least 2 years of prior manufacturing experience, including specialized experience in inventory control.
High school diploma or equivalent, or equivalent work experience.
Familiarity with D365 or another ERP system and the RFSmart system.
Strong interpersonal skills and ability to work with individuals at all levels and across departments.
Ability to understand written work instructions.
Basic mathematics and analytical skills.
Basic knowledge of production work orders and related inventory documents.
Basic computer skills, including Microsoft Office and Outlook.
Ability to stand or sit for long durations and perform repetitive work at times.
Ability to lift or move objects up to 35 pounds.
Ability to bend, stoop, climb a step ladder, and grasp, manipulate, or assemble often very small parts and components.
Ability to wear appropriate clothing and personal protective equipment, including masks, glasses, gloves, and specialty garments, and to safely handle chemicals and operate job-related equipment and tools.

Responsibilities

Review the daily production schedule and determine when production must be initiated to meet established due dates.
Obtain production instructions (traveler), collect required stock parts, and prepare assembly trays for Assembly Technicians.
Track parts as they move between departments to ensure traveler instructions are followed and completed accurately.
Investigate and correct inventory issues, including job quantity discrepancies.
Work with Purchasing to ensure critical components and raw materials are ordered and delivered on time.
Review component and raw-material supply and determine the required push/pull actions for products on order as part of the Manufacturing Planning Process.
Inspect completed orders to confirm they are picked, packed, and processed accurately before shipping.
Execute product transfers systematically and physically.
Recommend process improvements to policies and procedures for controlling purchases and inventory.
Meet company standards for quantity and quality of work and comply with company policies, procedures, and workplace conduct directives.