Inventory & Planning Coordinator

Thorlabs•Rochester, NY

2d•$30 - $35•Onsite

About The Position

The Inventory & Planning Coordinator monitors inventory and addresses material shortages to meet forecasted business demand. The position ensures Assembly department production orders are initiated on time, completed accurately, and shipped on schedule to support customer satisfaction. The role is based in Rochester, NY, and may occasionally require duties at other Thorlabs locations. The coordinator reviews production schedules, prepares assembly trays and materials, tracks parts through departments, investigates inventory discrepancies, and works with purchasing to ensure components and raw materials arrive on time. The role also performs manufacturing planning activities, inspects completed orders before shipment, executes product transfers, and recommends improvements to purchasing and inventory policies and procedures. The position requires at least two years of manufacturing experience, with a specialized background in inventory control. A high school diploma or equivalent is required, though equivalent work experience is accepted. Familiarity with D365 or another ERP system and RFSmart is sought, along with basic computer, math, analytical, and production-document skills. The role involves physical activity including prolonged standing or sitting, repetitive work, lifting or moving items up to 35 pounds, and bending, stooping, climbing a step ladder, and handling small parts. Appropriate clothing and PPE must be worn when needed for safe handling of materials and operation of equipment and tools. The salary range is $30–$35 per hour, depending on experience. Thorlabs offers medical, dental, and vision insurance, company-paid life insurance, PTO, a 401(k) plan, and tuition reimbursement.

Requirements

At least 2 years of prior manufacturing experience, with specialized experience in inventory control.
High school diploma or equivalent, or equivalent work experience.
Familiarity with D365 or another ERP system and the RFSmart system.
Strong interpersonal skills and ability to work with individuals at all company levels and across departments.
Ability to understand written work instructions.
Basic math and analytical skills.
Basic knowledge of production work orders and related inventory documents.
Basic computer skills, including Microsoft Office and Outlook.
Ability to lift or move objects up to 35 pounds, bend, stoop, climb a step ladder, and handle small parts.
Ability to wear appropriate clothing and personal protective equipment as required.

Responsibilities

Review the daily production schedule and determine when production must begin to meet established due dates.
Obtain production instructions (traveler), collect required parts from stock, and prepare assembly trays for Assembly Technicians.
Track the movement of parts between departments to ensure traveler instructions are accurately followed and completed.
Investigate and correct inventory issues, including job quantity discrepancies.
Work with purchasing to ensure critical components and raw materials are ordered and delivered on time.
Perform manufacturing planning activities, including reviewing component and raw-material supply and determining required push/pull actions for products on order.
Inspect completed orders to confirm they are picked, packed, and processed accurately before shipment.
Execute product transfers systematically and physically.
Recommend process improvements to policies and procedures for controlling purchases and inventories.
Meet company standards for the quantity and quality of work and comply with company policies, procedures, and workplace behavior directives.