Inventory Management Specialist

Veterans Health Administration • Buffalo, NY

9d • Onsite

About The Position

The Western NY VA Healthcare system is currently recruiting for one Inventory Management Specialist for the Buffalo location. This position is located in the Supply Chain Management service of the facility. This position serves as an Inventory Manager in the Commodity Management Division of the Logistics Service in the VA Health Care System responsible for the inventory and management of all expendable supplies and durable medical equipment in the assigned area(s).

Requirements

• Must be a U.S. Citizen to apply for this job
• Must complete all required steps in the process, including an online assessment
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Acceptable form(s) of identification will be required to complete pre-employment requirements
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Will be required to serve a 1-year probationary period or 2-year trial period
• Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
• For a GS-07 position you must have served 52 weeks at the GS-05.
• For a GS-09 position you must have served 52 weeks at the GS-07.
• The grade may have been in any occupation, but must have been held in the Federal service.
• An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.
• If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
• Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
• One year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
• Examples of specialized experience would typically include, but are not limited to: Managing a variety of expendable items and durable medical equipment. Supporting acquisition strategies to purchase durable medical equipment. Utilizing federal and agency programs for the return and reutilization of medical supplies. Applying inventory best practices and supply system performance methodologies. Serving as a point of contact for coordinating material support and resolving logistics issues.
• One (1) full year of specialized experience equivalent to the GS-07 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is որrelated to the work of this position.
• Specialized experience includes: Managing a wide variety of expendable items and durable medical equipment. Developing and supporting acquisition strategies for purchasing DME. Implementing federal and agency programs for the return and reutilization of medical supplies. Applying supply chain principles and methodologies to evaluate system performance. Serving as a point of contact for coordinating material support and resolving logistics problems.
• A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
• Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment.
• If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Nice To Haves

• The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met.
• Selection at a lower grade level does not guarantee promotion to the full performance level.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Responsibilities

• Responsible for the management and control of an assigned class of expendable material; serves as the point of contact for the coordination of material support and resolution of logistic problems; conducts forecasting and quantitative analysis; conducts spot checks; and complies with special requirements for firearms, ammunition, and sensitive equipment.
• Implements federal and agency programs for the return and reutilization of medical supplies; coordinates disposal of surplus or excess supplies; makes emergent procurement decisions; and participates in root cause analysis process.
• Conducts short, mid, and long-term advanced planning for expendable items and durable medical equipment; analyzes demand history, program requirements, procurement lead-time, and current stock levels to inform purchasing decisions; proactively engages customers to recommend product changes and substitutions for increased supply economy and efficiency.
• Develops acquisition strategies and supports standardization initiatives; conducts market research on product pricing and performance; assists customers in creating performance work statements for procurement; independently determines best purchasing and payment methods in accordance with Federal Acquisition Regulation (FAR) and VA Acquisition Regulations (VAAR).
• Utilizes automated inventory management systems (such as General Inventory Package [GIP]) to maintain current inventory data; manages inventory control records; analyzes inventory management reports including due-in, backorder, outdated inventory, and balance reports; assures timely replenishment and expedites urgent requirements.
• Compiles and analyzes performance measures; implements process improvements based on supply chain benchmarks and standardization initiatives; conducts effectiveness and efficiency reviews to maximize supply chain efficiencies.
• Coordinates with program managers, clinical staff, and acquisition personnel regarding sources of supply and acceptable substitutions; advises and informs stakeholders concerning the management, control, and accountability of expendable items; prepares submissions to obtain approval and/or funding for national level supply contracts.
• Identifies and rectifies inventory management issues; researches and develops solutions to complex and routine problems; traces sequences of inventory management transactions to resolve questions; formulates improved inventory management procedures and practices.
• Coordinates rotation of emergency caches to prevent expirations and maintain National Emergency Management stock levels; ensures compliance for consignment inventory; carefully handles specialized items requiring temperature control, sterile processing, or refrigeration.
• Performs other related duties as assigned.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
• Contact the hiring agency for more information on the specific benefits offered.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree