Inventory Management Specialist

Chartwell Midwest•Middleton, WI

About The Position

The Inventory Management Specialist assists the clinical, reimbursement, and operations teams with purchasing and inventory management. The role serves as a company resource for questions about product selection, contract utilization, inventory control, inventory-related accounts payable, and reimbursement for purchased goods. The specialist evaluates purchasing contracts and product choices, maintains inventory levels, processes orders and invoices, and supports accurate supply records and pricing in electronic medical records. The role also helps ensure products are available when needed, manages expired products and recalls, supports physical inventory activities, and provides inventory training to team members. The specialist creates reports and analyzes inventory data as requested by senior management.

Requirements

High school diploma or equivalent.
At least three years of experience in alternate site/home health.
At least two years of experience in purchasing and inventory control.
Strong computer skills.

Responsibilities

Understand and adhere to applicable state, local, and federal laws and regulations, as well as company policies and procedures.
Evaluate purchasing contracts and select products to minimize inventory costs while maximizing reimbursement.
Check and maintain inventory levels and place inventory orders.
Monitor item usage and recommend adjustments to standard inventory levels to help prevent stockouts while keeping inventory as low as safely tolerated.
Assist in achieving cost effectiveness in purchasing and inventory control.
Process purchase orders and order receipts, maintain purchase order files, and process invoices.
Update supply records and pricing in electronic medical records.
Train other team members on inventory control and maintenance.
Assist with physical inventory activities, report results to the direct supervisor and senior management as directed, and research discrepancies.
Meet with vendor representatives as needed.
Help ensure proper drug, supply, and equipment codes are assigned and communicated to reimbursement and clinical departments.
Check for expired or unusable products and dispose of them properly.
Review product recalls, respond to requests for recall information, and coordinate product returns as necessary.
Receive orders into the warehouse and enter products into inventory in an orderly and efficient manner.
Respond promptly to requests and ensure critical supplies are available as needed.
Assist in ordering and receiving home medical equipment.
Create reports and analyze data on inventory utilization, ordering, and adjustments at the request of senior management.
Perform other duties as assigned.