Inventory Management Specialist

Architect of the Capitol•Washington, DC

About The Position

This position supports supply operations, inventory management, accountable property, and purchasing activities that ensure the efficient operation of the U.S. Botanic Garden (USBG), a public garden in the legislative branch established by Congress in 1820. The Garden provides educational experiences to visitors, presents horticultural displays and exhibits, and works to advance appreciation, study, and conservation of plants. The specialist analyzes supply requirements and develops plans for stock levels and reorder frequency. The role supports purchasing, receiving, storing, and distributing supplies and equipment; maintains automated inventory and supply records; monitors usage, cost, availability, and supplier activity; and provides analyses, reports, and recommendations to resolve supply problems. The position also supports small purchases and serves as a Government-wide Purchase Card cardholder, following applicable procedures and reconciling monthly statements. It maintains accountable property records, processes disposition reports, coordinates physical inventories and reconciliation, investigates discrepancies, and works with operating and procurement personnel to ensure records reflect actual stock. Other related duties may be assigned.

Requirements

U.S. citizenship or eligibility under one of the other stated Architect of the Capitol employment categories.
Meet OPM qualification requirements and eligibility requirements by the announcement closing date.
At least 52 weeks of specialized experience equivalent to the GS-07 level, involving analytical work managing, regulating, and controlling the level and flow of materials, supplies, and equipment through acquisition, storage, and inventory management; resolving conventional inventory management issues; monitoring established supply systems and programs; and conducting independent reviews and recommendations using established acquisition criteria and procedures.
A valid state driver's license that must be maintained.
Ability to pass a drug test and background check.
Alternatively, qualifying related graduate education: a master's or equivalent graduate degree, two full years of progressively higher-level graduate education leading to such a degree, or completion of all requirements for a related LL.B. or J.D.; equivalent combinations of education and experience may also qualify.
Foreign education must be evaluated as equivalent to U.S. education; selected applicants educated abroad must provide the required equivalency evaluation documentation.

Responsibilities

Compile, analyze, and summarize information about USBG supply requirements.
Develop stock-level and reorder plans based on acquisition channels, lead times, availability, storage space, usage, and documentation requirements.
Evaluate supply requirements and resolve conflicts in customer item descriptions; recommend substitutions and alternative acquisition approaches.
Maintain automated inventory control records for parts and supplies.
Monitor usage rates, costs, availability, supplier changes, and other activities requiring intervention to sustain supply processing and distribution.
Trace transactions, prepare supply-record entries, provide supply information and reports, and recommend actions to address service or policy implementation problems.
Assist with purchasing supplies, materials, tools, and equipment through small-purchase methods and procedures.
Meet with suppliers about purchasing terms, special requirements, and schedules, and coordinate purchasing activity with the Purchasing Agent.
Safeguard and properly secure the Government-wide Purchase Card and account number; follow applicable operating procedures and reconcile monthly statements for submission to the Approving/Certifying Official.
Order USBG supplies and materials, receive, store, and issue items to staff, and maintain records of items ordered, received, and issued.
Maintain Accountable Property records for all divisions and process disposition reports for damaged, retired, and unusable property.
Perform and coordinate physical inventories and inventory reconciliation; monitor custodial balances and recommend adjustments.
Review inventory-record adjustments, analyze computer rejects, and conduct causative and physical searches to resolve discrepancies.
Schedule and monitor inventory processes and maintain statistics on inventory progress and evaluation.
Coordinate with maintenance, inventory control, quality control, and quality assurance to keep stock balances current and accurate.
Interface with operating officials and procurement personnel to determine item suitability and availability and expedite actions.
Assist in determining which items should be added to stock or phased out.
Perform other related duties as assigned.