Inventory Management Specialist

Salina Family Healthcare Center•Salina, KS

About The Position

The Inventory Management Specialist manages healthcare and general supplies for Salina Family Healthcare Center. The role oversees ordering, receiving, organizing, storing, tracking, and distributing supplies; maintains accurate inventory records; monitors supply levels; and helps ensure supplies are available and used cost-effectively. The specialist also manages the delivery entrance, supports internal mail processing, responds to supply requests, coordinates with delivery carriers, and maintains a safe, orderly central supply area.

Requirements

High school diploma or GED.
Valid Kansas driver's license.
Ability to establish and maintain effective working relationships with staff, patients, and the public.
Knowledge of HIPAA privacy rules and regulations.
Excellent customer service skills and the ability to interact effectively and respectfully with others.
Ability to manage multiple tasks, work under pressure, and prioritize workload.
Ability to work independently and use good judgment.
Ability to follow written protocols and procedures.
Knowledge of standard office machines.
Ability to lift 40–50 pounds frequently and up to 75–100 pounds occasionally.
Social and cultural sensitivity appropriate to an ethnically and economically diverse patient and employee base.

Nice To Haves

At least one year of shipping and receiving experience, warehouse operations, or supply distribution.

Responsibilities

Research, evaluate, select, and implement an inventory control system that meets organizational needs and improves inventory accuracy, accountability, and operational efficiency.
Manage ordering, receiving, stocking, and distribution of healthcare and non-healthcare supplies for SFHC departments, as appropriate.
Receive, unpack, and inspect supply deliveries.
Monitor and manage access at the delivery entrance, serving as the primary point of contact for visitors, vendors, and EMS personnel.
Maintain accurate inventory records and track supply usage to ensure adequate stock levels.
Provide accounting with documentation needed to support accounts payable functions.
Organize supply rooms and ensure supplies are properly labeled and stored.
Identify unusual supply utilization, missing inventory, repeated shortages, excessive ordering, and other inventory variances.
Conduct periodic physical inventory counts and reconcile discrepancies with inventory records.
Respond to and fill supply requests submitted through the designated ticketing system in a timely manner.
Deliver supplies within the clinic as requested.
Process and sort incoming and outgoing mail internally and externally.
Provide customer service to other departments regarding supply availability, product questions, order status, and supply-related concerns.
Keep clean supplies, chemicals, hazardous materials, food products, and other incompatible materials appropriately separated in accordance with safety and organizational requirements.
Maintain and update the SDS library to ensure chemical safety information is current and accessible.
Handle contaminated, potentially contaminated, or biohazardous supplies and materials in accordance with OSHA and/or CDC guidelines.
Serve as the primary contact for UPS, FedEx, USPS, and other delivery carriers, coordinating deliveries, pickups, and shipment-related issues as needed.
Keep the central supply area orderly, secure, and functional.
Attend staff meetings as required, including Joint Staff and Department meetings.