Inventory Management Clerk (FMS)

City of Houston•Houston, TX

About The Position

The Inventory Management Clerk performs manual and clerical tasks related to ordering, purchasing, receiving, stocking, storing, issuing, distributing, maintaining, and repairing parts, tools, materials, supplies, equipment, inventory, and surplus property. The role is with Houston Public Works Financial Management Services and reports to Houston, Texas. The position is a Tier I Emergency Management position. The clerk handles incoming inventory, verifies it against relevant documentation, maintains inventory and transaction records, enters data into a purchasing and inventory control system, obtains vendor quotes, selects vendors, and prepares and follows up on orders. The role also maintains safe and orderly storage areas, conducts physical inventory counts, tracks tools and equipment, and may assist with maintenance, repairs, or disposal of items. It also involves receiving and dispatching messages and work orders to City work crews by telephone or radio. Workdays and hours are Monday through Friday, 7:00 a.m. to 4:00 p.m., subject to change. The work involves routine exposure to moderate heat, cold, moisture, unpleasant air conditions, soiled materials, and light chemical substances such as cleaning solutions. It requires considerable physical exertion, including frequent lifting of objects weighing up to 80 pounds, climbing ladders, and maintaining awkward positions for extended periods.

Requirements

High school diploma or GED.
At least three months of experience in inventory control, materials management, record keeping, or clerical work.
Valid Texas Driver License and compliance with the City of Houston policy on driving (AP 2-2).
The position may require experience operating a forklift and other motorized or non-motorized materials-handling equipment.

Nice To Haves

Eligible veteran applicants may receive preference if they possess the qualifications needed to perform the duties competently, are among the most qualified candidates, and meet the other factors in Executive Order 1-6.

Responsibilities

Receive, unload, unpack, shelve, distribute, and deliver incoming parts, tools, materials, supplies, equipment, and inventory; assist with moving and loading surplus property.
Compare and verify incoming inventory for quality, quantity, accuracy, and suitability against invoices, purchase orders, packing slips, specifications, and related documents; resolve discrepancies as needed.
Create and maintain records and logs for materials received, stored, issued, delivered, or distributed, and enter data into a purchasing and inventory control system.
Contact vendors for price quotes, select vendors, place orders, prepare requisitions and purchase orders, and follow up to expedite delivery, receipt, and payment.
Maintain storerooms, warehouses, and storage areas in a clean, orderly, safe, and secure condition, ensuring the safety and security of materials, supplies, and property.
Conduct periodic physical inventory counts and reconcile counts with inventory records.
Receive, store, and issue tools, parts, and equipment; track items issued to and returned by workers and search for lost or misplaced items.
Perform minor equipment and machinery maintenance or help coordinate external maintenance and repairs.
Assist with determining how to dispose of expired, spoiled, damaged, or obsolete items or inventory.
Receive and dispatch messages and work orders by telephone or radio to City work crews and maintain logs of messages and work orders received, transmitted, or completed.