Inventory Coordinator

Advocate Health

2d • $22 - $33

About The Position

The Inventory Coordinator monitors inventory levels and purchases supplies as needed to prevent stock-outs. The role manages inventory records, product conversions, purchase orders, reorder points, and supply allocations, and helps maintain the two-bin system and mobile supply chain. The coordinator works with nursing staff, vendors, and Advocate supply chain to ensure products are available, correctly priced, received on time, and compliant with contracts and procedures.

The position also assists with storeroom design and product placement, including setting shelf locations, maintaining product identifiers, and adjusting locations as needed. The role may involve responding to supply and inventory inquiries outside regular hours, working outdoors, and performing job functions off campus. Other related duties may be assigned.

Requirements

• At least 12 months of inventory control experience.
• Lead or supervisory experience.
• Good communication and customer-relations skills.
• Good organizational skills.
• Computer literacy.
• Experience with a purchasing or inventory control system.
• Ability to perform medium lifting according to Department of Labor guidelines.
• Ability to perform job functions off campus, work outdoors, and respond to supply or inventory inquiries during off hours.

Nice To Haves

• Bachelor’s degree preferred, or equivalent experience.

Responsibilities

• Determine appropriate inventory levels for items needed for patient care and purchase supplies to avoid stock-outs.
• Coordinate disposal of outdated or unused items.
• Issue purchase orders and expedite orders from alternative vendors when vendors report stock-outs.
• Identify possible substitute items and items to add, change, or remove from inventory.
• Perform product conversions in Lawson and maintain the computerized inventory control database, records, and files.
• Manage and maintain the two-bin system and mobile supply chain, including bin configurations, supply stock, and allocations.
• Communicate regularly with nursing staff, Advocate supply chain, vendors, and vendor sales representatives about supply needs and issues.
• Recommend and adjust configuration and par-level changes; analyze reports and manage database data to maintain system integrity.
• Process inventory expense requisitions and maintain compliance with established contracts and procedures.
• Ensure products are correct and delivered on time by establishing vendor ordering and delivery schedules and submitting requests electronically, by phone, or by fax.
• Verify pricing against contracts, follow up on product problems and discrepancies, resolve storeroom inventory invoice issues, and obtain credits or product exchanges for items nearing expiration.
• Manage reorder points and quantities to meet clinician and patient needs.
• Assist with storeroom layout and product placement, establish shelf locations, maintain correct labels and identifiers, and change locations when needed.

Benefits

• Paid time off programs.
• Medical, dental, vision, life, and short- and long-term disability benefits.
• Flexible Spending Accounts for eligible health care and dependent care expenses.
• Adoption assistance and paid parental leave.
• Defined contribution retirement plans with employer match and other financial wellness programs.
• Educational Assistance Program.
• Competitive compensation, premium pay for eligible shifts or on-call work, incentive pay for select positions, and potential annual performance-based increases.
• Career development and well-being programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level