Inventory Coordinator

North West Rubber•Houston, TX

About The Position

The Inventory Coordinator is responsible for daily finished goods inventory counts, accurate inventory records, and support for Maintenance Department spare parts inventory management. The role tracks and reconciles finished goods quantities, helps ensure spare parts are inventoried and replenished, and documents parts work orders. The Inventory Coordinator works with Operations, Warehouse, and Maintenance personnel to support inventory accuracy, parts availability, and timely replenishment for production and maintenance activities. The position also maintains inventory reports and supporting documentation, identifies discrepancies and low-stock items, assists with replenishment and purchasing follow-up, and supports inventory audits and process improvements. Its overall objective is to ensure inventory records reflect actual quantities, critical maintenance parts are available when needed, and materials are tracked throughout their use.

Requirements

High school diploma or equivalent required.
Strong attention to detail and ability to maintain accurate records.
Good organizational, communication, and problem-solving skills.
Ability to perform physical inventory counts and work directly with Warehouse, Operations, and Maintenance personnel.
Ability to manage daily priorities and complete inventory counts and transactions accurately and on time.
Basic proficiency in Microsoft Excel and other computer-based inventory systems.

Nice To Haves

Previous experience in inventory control, warehouse operations, materials management, or maintenance parts coordination.
Experience with an ERP, inventory management system, computerized maintenance management system (CMMS), or work order system.

Responsibilities

Perform daily physical counts of finished goods and verify quantities against system records, production records, and inventory reports.
Investigate finished goods inventory discrepancies and report counts, adjustments, variances, shortages, and excess quantities to appropriate personnel.
Monitor finished goods movements, including production completions, transfers, and shipments, as applicable, and maintain organized inventory records.
Conduct routine physical and cycle counts of maintenance spare parts and reconcile physical quantities with system records.
Maintain accurate spare parts descriptions, part numbers, storage locations, and quantities; ensure parts are properly stored, labeled, organized, and accessible.
Monitor spare parts usage, identify critical items requiring replenishment, and help establish minimum and maximum inventory levels.
Track parts issued to maintenance activities and update inventory records accordingly.
Monitor inventory levels and prepare replenishment requests based on minimum stock levels, usage, and maintenance needs.
Coordinate with Purchasing and vendors as needed to follow up on orders and delivery dates; track outstanding orders and communicate potential shortages or delays.
Verify received spare parts against purchase orders and receiving documentation, as assigned, and update inventory records.
Support the creation, tracking, and documentation of maintenance parts work orders in the applicable system.
Record parts issued to work orders, adjust inventory quantities, and document parts used, returned, or remaining.
Track parts requirements for scheduled and corrective maintenance and confirm parts availability with Maintenance Technicians and Supervisors before work begins.
Maintain records linking parts usage to appropriate work orders, equipment, or maintenance activities; follow up on open parts-related work orders and outstanding material requirements.
Maintain inventory spreadsheets, system transactions, count sheets, and supporting documentation.
Prepare daily finished goods count reports and periodic spare parts inventory reports; report variances, low-stock items, replenishment needs, and discrepancies to management.
Support physical inventories, audits, and inventory reconciliation activities; identify opportunities to improve accuracy, organization, replenishment, and recordkeeping.
Follow company policies, inventory control procedures, and safety requirements.