Inventory Coordinator

North West Rubber•Houston, TX

About The Position

The Inventory Coordinator is responsible for conducting daily finished goods inventory counts, maintaining accurate inventory records, and supporting the Maintenance Department with spare parts inventory management. The position ensures finished goods quantities are tracked and reconciled, maintenance spare parts are inventoried and replenished, and parts work orders are accurately documented. The coordinator works with Operations, Warehouse, and Maintenance personnel to support inventory accuracy, parts availability, and timely replenishment for production and maintenance activities. The role also maintains inventory spreadsheets, system transactions, count sheets, and supporting documentation; prepares finished goods and spare parts reports; supports physical inventories and audits; and identifies opportunities to improve inventory accuracy, organization, replenishment, and recordkeeping. The primary objective is to maintain accurate daily finished goods inventory while providing dependable inventory control and administrative support for maintenance spare parts, replenishment activities, and parts work orders.

Requirements

High school diploma or equivalent.
Basic proficiency in Microsoft Excel and other computer-based inventory systems.
Strong attention to detail and ability to maintain accurate records.
Good organizational, communication, and problem-solving skills.
Ability to perform physical inventory counts and work directly with Warehouse, Operations, and Maintenance personnel.
Ability to manage daily priorities and complete inventory counts and transactions accurately and on time.

Nice To Haves

Previous experience in inventory control, warehouse operations, materials management, or maintenance parts coordination.
Experience with an ERP, inventory management system, computerized maintenance management system (CMMS), or work order system.

Responsibilities

Perform daily physical counts of finished goods and verify quantities against system records, production records, and inventory reports.
Investigate inventory discrepancies and record and report counts, adjustments, and variances according to company procedures.
Monitor finished goods movements, including production completions, transfers, and shipments, and communicate shortages, excesses, or discrepancies to Operations and Warehouse leadership.
Maintain accurate records for maintenance spare parts, including part descriptions, numbers, locations, and quantities.
Conduct routine physical and cycle counts of maintenance spare parts and investigate discrepancies between on-hand quantities and system records.
Monitor spare parts usage, identify critical items requiring replenishment, and help establish minimum and maximum stock levels.
Ensure spare parts are stored, labeled, organized, and accessible; track parts issued to maintenance activities and update inventory records.
Prepare and communicate replenishment requests, coordinate with Purchasing and vendors as needed, track outstanding orders, and report potential shortages or delays.
Verify received spare parts against purchase orders and receiving documentation when assigned, and update inventory records.
Support creation, tracking, and documentation of maintenance parts work orders in the applicable system.
Accurately record parts issued to work orders and document parts used, returned, or remaining; track requirements for scheduled and corrective maintenance.
Coordinate with Maintenance Technicians and Supervisors to confirm parts availability and identify shortages before work begins.
Follow up on open parts-related work orders and outstanding material requirements.
Maintain inventory spreadsheets, system transactions, count sheets, and supporting documentation; prepare daily finished goods and periodic spare parts reports.
Report inventory variances, low-stock items, pending replenishment needs, and discrepancies to management.
Support physical inventories, audits, and inventory reconciliations; identify opportunities to improve inventory processes and recordkeeping.
Follow company policies, inventory control procedures, and safety requirements.