Inventory Control Manager

Rio Las Vegas•Rio Las Vegas, NV

About The Position

The Inventory Control Manager provides independent inventory oversight, reconciliation, and loss-prevention controls for Rio Las Vegas. The role protects inventory accuracy and financial integrity by validating physical quantities, system transactions, adjustments, and supporting documentation across receiving, storage, and operating locations. It reports through Finance and maintains an operational partnership with Supply Chain and Warehouse Operations to support timely issue resolution while preserving segregation of duties. The manager maintains accurate inventory records, leads inventory counts and reconciliations, reviews transactions and adjustments, monitors inventory health and shrinkage, and prepares month-end close materials and audit support. The role also trains employees, develops inventory-related reporting and data extracts, monitors control performance, and recommends process and system improvements. It may supervise Inventory Control employees if additional support is approved and may train, guide, and oversee count personnel and assigned team members. The work takes place in office, warehouse, receiving, refrigerated, freezer, and operating environments. The role regularly moves through inventory locations and participates in scheduled counts, which may occur early mornings, evenings, weekends, or holidays when business needs require. Physical activities include standing, walking, bending, reaching, and occasionally lifting, carrying, pushing, or pulling up to 25 pounds; greater weights may be handled with assistance or appropriate equipment. The position requires working in varying temperatures, including refrigerated and freezer areas, and distinguishing inventory labels, product information, and computer-generated reports.

Requirements

Three to five years of progressively responsible experience in inventory control, warehouse operations, purchasing, accounting, or supply chain.
Demonstrated knowledge of physical inventory, cycle counting, reconciliation, inventory valuation, and internal controls.
Strong analytical, investigation, organization, and problem-solving skills, with the ability to communicate findings clearly.
Advanced proficiency in Microsoft Excel and experience with inventory management or ERP systems.
Working knowledge of receiving, warehousing, purchasing, accounts payable, and financial close processes.
Ability to obtain and maintain licenses, permits, registrations, or certifications required by applicable regulatory authorities.
Strong knowledge of inventory control principles, reconciliation practices, and internal controls.
Ability to analyze data, identify trends, and investigate discrepancies.
Strong organizational, time-management, and problem-solving skills.
Ability to communicate effectively with all levels of management and operations.
Ability to maintain confidentiality and handle sensitive financial information.
Proficiency in Microsoft Office applications, particularly Excel.
Ability to work independently while maintaining collaborative relationships across departments.
Ability to stand, walk, bend, reach, and move through inventory locations for extended periods.
Ability to occasionally lift, carry, push, or pull up to 25 pounds, and greater weights with assistance or appropriate equipment.
Ability to distinguish inventory labels, product information, and computer-generated reports, and to work in varying temperatures, including refrigerated and freezer areas.

Nice To Haves

Bachelor’s degree in Supply Chain, Business, Finance, Accounting, Hospitality Management, or a related field; equivalent relevant experience will be considered.
Hospitality, gaming, food and beverage, retail, or other high-volume inventory experience.
Experience with Stratton Warren, MMS, Oracle, Coupa, or comparable inventory and purchasing systems.
Supervisory or team-lead experience.

Responsibilities

Maintain accurate inventory records in the approved inventory management system.
Lead month-end inventory counts, including count calendars, instructions, system preparation, location readiness, and assignment of independent counters.
Conduct and oversee daily cycle counts, periodic physical inventories, independent recounts, month-end counts, and year-end counts.
Reconcile physical inventory to system balances, supporting records, and the general ledger; investigate and document variances, root causes, financial impact, findings, and corrective actions.
Monitor negative balances, unusual usage, duplicate transactions, unauthorized activity, recurring adjustments, and inventory loss trends.
Review receiving transactions, transfers, requisitions, returns, credits, withdrawals, and adjustments for accuracy and traceability.
Ensure adjustments are documented, independently reviewed, and approved at established authority levels; verify after-hours withdrawals and reconcile them by the next business day.
Establish and enforce inventory policies, procedures, count standards, documentation requirements, and appropriate segregation of duties.
Monitor inventory levels, consumption trends, par levels, reorder points, stockouts, and turnover; identify slow-moving, obsolete, expired, damaged, or excess inventory and recommend action.
Validate inventory item-master attributes and maintain master-data integrity; support item-master cleanup and governance initiatives.
Develop inventory-related queries and data extracts to improve data quality, reporting accuracy, and operational visibility within Stratton Warren and related systems.
Manage inventory movement controls during month-end counts, document approved exceptions, direct independent recounts, and prepare the final month-end inventory package, variance analysis, and required signoffs for Finance by the close deadline.
Track recurring count discrepancies and corrective actions; maintain audit-ready support for counts, adjustments, transfers, write-offs, and exception resolution.
Support internal and external reviews, provide requested inventory documentation, and develop and monitor inventory-control KPIs.
Train employees in inventory procedures, system transactions, count methods, and documentation requirements.
Partner with Purchasing and Warehouse Operations to improve forecasting, replenishment, storage discipline, and supplier performance.
Recommend measurable process, system, and control improvements.
Require recounts, supporting documentation, or corrective action when records do not reconcile; place questionable adjustments or write-offs on hold and escalate through Finance approval channels.
Set cycle-count priorities and investigation requirements based on financial, operational, and control risk; promptly escalate suspected loss, unauthorized activity, material variances, and repeat control failures.