Inventory Control Clerk

City of Memphis•Memphis, TN

2d•Onsite

About The Position

Works under supervision of assigned supervisor to order, store, and document issues regarding commonly used parts, tools, materials, and supplies for department. Quantities purchased are generally small amounts, usually available through local sources. May perform functions that require safe handling of firearms to include pistols and shotguns. Makes purchasing recommendation to management for new and innovative equipment. Solicits telephone and written price quotation from vendors. Orders or initiates paper work to purchase supplies necessary for the operation and support of work activities in department. Keeps and maintains automated records of materials and equipment received and issued. May perform duties in maintaining mileage for vehicles and maintains department fleet vehicles. Monitors inventory levels and maintains prescribed quantities. Compares information on requisitions and invoices to materials received to verify accuracy of order. Examines incoming stock for defects and to verify conformance to specifications. Returns defective parts or supplies to vendors as needed and documents information in system in accordance with policies and procedures. Labels or marks identifying codes on incoming stock. Stores articles in bins, on floor, or on shelves, according to identifying information, such as style, size, or type of material. Determines methods of storage, identification, and stock location. Verifies shop manuals, vendor catalogs, and/or price lists to determine the type and price of materials are correct. Communicates with vendors, management, and users regarding substitution or modification of parts when replacement is not available. Follows up on and expedites orders as needed. Delivers or picks-up supplies or equipment as needed by driving a light truck to various locations. Uses material handling equipment to move materials within the facility such as a forklift if assigned. Maintains physical appearance of supply room. Interacts and communicates verbally and in writing with vendors, management and staff on a variety of issues concerning parts and supplies. Generates and prepares various reports regarding inventory and equipment to management. Travels to outlying satellite facilities periodically to assist with inventory, special projects, and to audit for inventory parts and supplies.

Requirements

High School graduation and one (1) year of inventory experience working in a warehouse or parts distribution system; or equivalent combination of education and experience which enables one to perform the essential job functions.
If assigned to the General Services Fleet Management Department, the required one (1) year of experience must be in an automotive parts distribution system.
If assigned to the Memphis Police Department, must successfully complete firearms maintenance training during initial probationary period as a condition of continued employment.
Must possess and maintain a valid driver's license as condition of continued employment.
May be required to learn data entry to maintain automated inventory system.

Nice To Haves

Ability to operate a forklift if assigned.

Responsibilities

Order, store, and document issues regarding commonly used parts, tools, materials, and supplies.
Make purchasing recommendations to management.
Solicit telephone and written price quotations from vendors.
Order or initiate paperwork to purchase necessary supplies.
Maintain automated records of materials and equipment received and issued.
Maintain mileage for vehicles and department fleet vehicles.
Monitor inventory levels and maintain prescribed quantities.
Compare information on requisitions and invoices to materials received to verify accuracy.
Examine incoming stock for defects and to verify conformance to specifications.
Return defective parts or supplies to vendors and document information.
Label or mark identifying codes on incoming stock.
Store articles in bins, on floor, or on shelves.
Determine methods of storage, identification, and stock location.
Verify shop manuals, vendor catalogs, and/or price lists to determine the type and price of materials.
Communicate with vendors, management, and users regarding substitution or modification of parts.
Follow up on and expedite orders as needed.
Deliver or pick-up supplies or equipment by driving a light truck.
Use material handling equipment to move materials within the facility.
Maintain the physical appearance of the supply room.
Interact and communicate verbally and in writing with vendors, management and staff.
Generate and prepare various reports regarding inventory and equipment.
Travel to outlying satellite facilities periodically to assist with inventory, special projects, and to audit for inventory parts and supplies.
May perform functions such as maintaining the building or grounds of the facility as needed.
Perform additional functions which may be assigned.