Inventory Control and Distribution Specialist
About The Position
The Office of Physical Plant (OPP) at The Pennsylvania State University is seeking an Inventory Control and Distribution Specialist to support its supply chain function. The position identifies materials and parts for facilities and assets across Penn State campuses and acts as a buyer for OPP, working closely with Central Procurement to ensure requests for proposals and quotations meet the Physical Plant’s needs. The role helps determine appropriate products, quality, lead times, and which items should be stocked or non-stocked. The position offers a flexible work arrangement combining remote and on-campus work; approval of remote or hybrid work is not guaranteed. The role requires successful completion of background checks, a credit history check, and a motor vehicle records check. Operating a motor vehicle is part of the job duties, and a valid driver’s license is required.
Requirements
- Bachelor’s degree and at least 3 years of relevant experience, or an equivalent combination of education and experience.
- A valid driver’s license.
- Successful completion of background checks, including a credit history check and motor vehicle records check.
- Must be authorized to work in the United States; Penn State does not sponsor or assume sponsorship of staff employment visas.
Responsibilities
- Identify and source materials and parts for facilities and assets.
- Assist technicians, engineers, and administrators with order placement.
- Facilitate the Primary Vending Program, working with a smaller group of vendors committed to providing commonly needed materials.
- Monitor organizational inventories and coordinate with management to ensure they meet customer requirements; add new items, remove obsolete items, and adjust stock levels for seasonal and overall needs.
- Maintain the electronic database, including product nomenclature, pricing, and codes; conduct spot checks and oversee physical inventories; resolve inconsistencies.
- Process requests for supplies, equipment, products, and materials; track orders and invoices; ensure timely shipping and delivery; prepare and maintain contracts, transaction records, and regulatory compliance documentation.
- Resolve order, inventory, shipping, delivery, and stock issuance discrepancies, referring issues to management as needed.
- Forecast and communicate inventory demands to vendors and suppliers, help ensure product availability, and alert management to potential shortages.
- Inform customers about product extensions, recalls, phase-outs, and launches; research and propose alternative products, including environmentally friendly options where available.
- Assist with quality assurance, monitor and document vendor and carrier performance, provide feedback, and suggest improvements.
- Identify and recommend new vendors to management and customers as needed.
- May validate and pay invoices.
Benefits
- Comprehensive medical, dental, and vision coverage.
- Retirement plans.
- Paid holidays, vacation, and sick time.
- 75% tuition discount for employees and eligible spouses and children.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
