Inventory Clerk - Technology Services

University of Illinois Urbana-Champaign•Urbana, IL

1d•Onsite

About The Position

The Inventory Clerk provides shipping and receiving support, package room storage and pickup services, supply stock and cost-recovery inventory maintenance, and equipment tracking and inventory support for Technology Services within the Office of the Chief Information Officer. The role is based at the University of Illinois Urbana-Champaign campus and is full-time under the University’s Workplace Flexibility policy. The position supports inbound and outbound deliveries, package checkout and shipment processing, surplus asset disposal and data sanitization, employee equipment tracking, supply room and mail services, and property control. It maintains accurate records in systems including FABPlus, FABweb, and the COE purchasing application, and helps ensure university and campus policies and Property Accounting requirements are followed. The position is appointed on a 12-month basis. The stated wage is $18.284 per hour. The expected start date is as soon as possible after the closing date. The role is not eligible for work-authorization sponsorship.

Requirements

High school diploma or equivalent.
Communicate clearly and professionally with staff, vendors, and carriers to coordinate deliveries, notify staff, and resolve shipping, receiving, and inventory discrepancies.
Accurately enter, update, and retrieve records in asset, inventory, and purchasing systems, including FABPlus, FABweb, and the COE purchasing application.
Use Microsoft Outlook, Word, and Excel to track work, schedule pickups, and maintain records.
Reconcile received items against purchase orders, asset records, and loan forms; identify and document discrepancies; and maintain records that meet Property Accounting audit requirements.
Manage concurrent daily tasks across receiving, package checkout, supply replenishment, and surplus processing within established timelines.
Apply university and campus policies for property control, equipment custodianship, surplus disposal, and data sanitization consistently and without ongoing direction.
Interact respectfully and patiently with staff, vendors, and delivery personnel, including during busy periods and when resolving problems.
Respond promptly to package, equipment, and supply requests and keep people informed about delays or unresolved issues.
Treat colleagues courteously, offer help across the team when workload allows, and contribute to a welcoming, cooperative work environment.
Safely operate a pallet jack and lift and move packages and equipment weighing up to 50 pounds.

Responsibilities

Monitor inbound and outbound deliveries at the Digital Computer Lab and other Technology Services locations.
Unload trucks using a pallet jack; receive and inspect packages; maintain accurate receiving records and update applicable systems and documentation.
Notify staff about packages, check packages out to the appropriate staff, and document transactions in the COE purchasing application.
Organize, maintain, and secure the loading dock and package room.
Process Technology Services ship-out requests and help coordinate delivery of new or refreshed staff equipment.
Review the physical status of devices returned by employees and assist with shipping and receiving issues.
Collect and palletize surplus assets, contact other departments when assets do not belong to Technology Services, and assist with surplus disposal processing in FABweb.
Help ensure electronic equipment is wiped and sensitive or confidential data is removed in accordance with university policy.
Coordinate surplus loads with Campus Surplus and the campus contracted recycler, including scheduling Facilities and Services movers.
Assign, update, and maintain employee equipment tracking in FABPlus; enter asset details, assign NT-tags, and update records in accordance with Property Accounting policies and procedures.
Maintain employee equipment information and ensure loan forms are accurate and current in accordance with campus policies.
Monitor and maintain the supply room, review inventory levels, and submit supply purchase requests.
Receive supply inventory, verify counts and items against purchase orders, and update the COE purchasing application.
Receive and distribute mail, and maintain accurate mailboxes as employees join or leave.
Assist with cost-recovery supply inventory issues and annual inventory.
Assist with tracking Technology Services inventory of more than 3,500 assets and modifying department inventory database records.
Conduct biennial asset inventory, troubleshoot missing items, and update records accordingly.
Affix property-control tags, record serial numbers, confirm commodity codes, verify custodianship, and update FABweb records.
Assist with internal and external device transfers in FABweb.
Perform other duties as assigned.