Inventory Administrator, Veterinary Operation

ANIMAL CARE & CONTROL OF NYC • New York, NY

1d • Hybrid

About The Position

Animal Care Centers of NYC (ACC) is one of the nation’s largest open-admission animal shelters, dedicated to ending animal homelessness in NYC and impacting nearly 20,000 animals annually. ACC serves as a vital community resource, striving to maintain the human-animal bond and achieving a 90% placement rate through progressive, life-saving initiatives. They facilitate adoptions for homeless and abandoned cats, dogs, guinea pigs, and rabbits, both directly to the public and through partnerships with over 200 animal placement organizations. ACC also responds to animal emergencies and operates 24/7 for those in need. The veterinary service team provides vaccinations, microchips, prophylactic treatments, medical care, and surgical interventions for over 20,000 animals each year. The Inventory Administrator is a critical role responsible for overseeing inventory management and providing essential administrative support to ensure the smooth daily operations of the medical departments across five shelters and two community-based vet centers. This position ensures that medical teams have the necessary supplies, maintains appropriate stock levels, coordinates ordering and vendor relationships, tracks inventory usage, and supports operational and administrative workflows. The Inventory Administrator supervises a team of Inventory Coordinators and collaborates closely with veterinary clinical and administrative teams to promote efficiency, compliance, and continuity of care.

Requirements

• High School Diploma or GED required.
• Minimum 3 years of experience in either veterinary practice inventory management, pharmaceutical distribution, medical supply chain management or similar role in a human health care facility.
• Valid driver’s license as travel to all 5 boroughs is required.
• Must be able to lift a minimum of 50 lbs.

Nice To Haves

• College degree in business administration or supply chain management preferred.
• Demonstrated success in managing a small team.
• Prior established relationships with veterinary vendors a plus.

Responsibilities

• Direct supervision of Inventory Coordinators based in each shelter and vet center, to include hiring, coaching, mentoring, administration of disciplinary actions and payroll.
• Support Inventory Coordinators in daily, weekly, monthly and annual inventory reconciliation.
• Conduct weekly controlled substance reconciliation in coordination with the DEA license holder, IC’s or Vet Team Managers.
• Set and maintain bulk storage units at optimum supply levels.
• Quality assurance tracking.
• Advising on product selection and optimum pricing.
• Itemize medical equipment, warranty oversight and routine equipment service and repairs.
• Maintain master inventory list to include pricing updates, backorders and discontinued items.
• Ensure on-site medical management follows inventory management policy.
• Control drug QA review.
• Provide support to the rabies surveillance team.
• Vendor, per diem and 3rd party invoice processing.
• Track legal and regulatory compliance of medical department.
• Fear Free certification within 30 days of hire.
• Complete other duties as assigned by supervisor.

Benefits

• Generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay.
• Open access Cigna medical, dental and vision insurance at a low premium to our employees.
• 401K and Pension.
• Life Insurance.
• On-the-job training for 2-4 weeks.
• Periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.
• Eligibility for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF) for Federal Direct Loans after making 120 qualifying monthly payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees