Interview Coordinator/Advisor

Entegris • Billerica, MA

4d

About The Position

Entegris is seeking an Interview Coordinator/Advisor to join its Talent Acquisition team as a contractor for a 9+ month assignment. The role focuses primarily on interview scheduling and coordination across the organization and supports a seamless, positive hiring experience. The coordinator partners with recruiters, hiring managers, candidates, and other stakeholders to keep interviews moving efficiently. The role also provides flexible support to the broader Talent Acquisition team on ad hoc operations activities, projects, and administrative needs as priorities arise.

Requirements

• Prior experience in Talent Acquisition, HR, recruiting coordination, or a related administrative role, including experience coordinating interviews and calendars.
• Strong organizational and time management skills, with the ability to manage multiple priorities and scheduling requests in a fast-paced environment.
• Excellent verbal, written, and interpersonal communication skills, with a strong focus on delivering a positive candidate and stakeholder experience.
• Strong attention to detail and ability to maintain accurate data, documentation, and confidential candidate or employee information.
• Experience working with Applicant Tracking Systems (ATS), shared email inboxes, and calendar management tools.
• A proactive and flexible team player who can identify and resolve scheduling challenges, support additional Talent Acquisition Operations activities and projects as needed, and demonstrate Entegris' PACE values: People, Accountability, Creativity, and Excellence.

Nice To Haves

• Experience with Workday and Outlook preferred.
• Bachelor’s degree preferred.

Responsibilities

• Coordinate and manage interviews across multiple locations and time zones, including candidate and panel availability, virtual meetings, schedule changes, and complex scheduling needs.
• Serve as a key point of contact for candidates throughout the interview process, providing timely communication and a high-quality candidate experience.
• Partner with recruiters and hiring managers to keep interview processes moving efficiently and address scheduling needs or conflicts.
• Maintain accurate candidate and recruiting information in Workday and other Talent Acquisition tools.
• Support recruiting activities and administrative tasks throughout the hiring process as needed.
• Assist with Talent Acquisition Operations activities, projects, reporting, data management, and process improvements based on team and business needs.

What This Job Offers

• Education Level: No Education Listed