International Project Administrator

Harvard University • Cambridge, MA

8d • Hybrid

About The Position

Reporting to the Associate Director of International Consulting and Operations, this position works as part of a team with all Global Support Services (GSS) members. The International Project Administrator (IPA) supports the organization and helps to mitigate the risks inherent in international operations and HR. The role requires excellent communication and organizational skills, the ability to build and maintain stakeholder relationships, strong research skills, and the ability to analyze and reframe international laws and policies for our clients. At all times, this role will maintain a high-focus customer service approach.

Requirements

• Bachelor's degree and/or at least three years' administrative experience.
• Demonstrated written and oral communication skills and strong attention to detail.
• Ability to establish and meet project goals with limited direction.
• Ability to work collaboratively; a high degree of flexibility is desired.
• Must handle confidential and personal information with discretion.
• Demonstrated organizational skills and ability to track multiple time-sensitive projects simultaneously.
• Experience in international project administration, particularly in international regulatory compliance.

Nice To Haves

• Experience in higher education or an international non-governmental organization and global human resources is preferred.
• Foreign language proficiency is a plus.

Responsibilities

• Support projects, including the implementation and ongoing operations of new and established Harvard Global entities.
• Support the GSS team with researching trends, new laws and regulations, compliance issues, and best practices on a wide range of global operations matters. Typical subjects include, but are not limited to, audits and financial matters, grants/gifts, international HR and payroll, import and export controls, corporate tax, and project budgeting.
• Create research strategies and routinely identify new resources to address unusual or first-time inquiries about operational pathways and country regulations and customs.
• Solicit input as needed from various Harvard offices such as the Office of the General Counsel, Office of the Controller, Office for Sponsored Programs, Harvard Human Resources, Risk Management and Audit Services, inbound International Office, and others, as well as outside counsel and other internal and external partners.
• Maintain guidelines and develop new guidelines for global compliance.
• Based on client needs and due diligence, support projects with country-specific risk assessments for international operations to help inform client decisions regarding the administration of projects abroad.
• Based on client needs, provide HR support with hiring processes, including but not limited to recruitment, onboarding, benefits enrollment, and off-boarding.
• Maintain adequate personnel records based on Harvard Global HR policies and local legal requirements. Support employee tracking and reporting.
• Work closely with the International HR Manager to determine and support clients' needs while ensuring compliance with global employment regulatory requirements.
• Support monthly payroll and the overall payroll vendor relations and process.
• Research trends, employment laws and regulations, and best practices to support Harvard Global entities' employment. Maintain a focus on continuous improvement of SOPs, process documents, and guidelines.
• Oversee and track compliance for Harvard Global entities.
• Support projects, including policy development, best practice guides, business process redesigns, program implementations, RFPs, or others.
• Support annual audits.
• Create reports and briefings for the GSS team members and others.
• Manage vendor relationships as needed.

Benefits

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level