International Operations Administrative Assistant

Society of Actuaries Research Institute • Chicago, IL

12h • $50,000 - $60,000 • Hybrid

About The Position

The Society of Actuaries is seeking an International Operations Administrative Assistant to support our global team with high-quality administrative coordination and day-to-day operational execution. This role is well suited for someone who is highly organized, detail oriented, proactive, and comfortable working in a fast-paced environment.

Requirements

• Associate’s degree or equivalent experience
• 3–5 years of administrative assistant or related support experience
• Strong organizational and administrative skills with excellent attention to detail
• Experience managing schedules, meetings, travel, expenses, and general coordination tasks
• Ability to work independently, manage multiple priorities, and follow through with minimal oversight
• Strong written and verbal communication skills
• Professionalism and confidence working with leaders, colleagues, volunteers, and external contacts
• Sound judgment, discretion, and a strong customer service mindset
• Proficiency with Microsoft Office and the ability to learn new systems quickly

Responsibilities

• Provide administrative support to the International Department, including scheduling, meeting coordination, document preparation, and operational follow-up
• Manage calendars and support meeting logistics for department leaders, including proactive identification of scheduling conflicts and coordination needs
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, itineraries, and visa-related support
• Support pre-trip and post-trip logistics for staff, delegations, and volunteers
• Prepare and submit expense reports and assist with reimbursement processes
• Track contracts, approvals, signatures, renewals, and other administrative workflows to help ensure deadlines are met
• Maintain departmental records, trackers, and operational documentation
• Support coordination across global offices and internal teams to gather information, route requests, and keep initiatives moving
• Assist with administrative support for meetings, committees, and volunteer-related activities
• Help improve the consistency and efficiency of administrative processes over time

Benefits

• Competitive Compensation: We understand the value of your contributions, and we ensure that you are rewarded competitively for your skills and dedication.
• Generous Paid Time Off: Achieve a work-life balance with ample paid time off, giving you the flexibility you need for personal and family responsibilities.
• Professional Development: We invest in our team’s growth. Take advantage of opportunities for continuous learning and career advancement, including tuition reimbursement and continuing education funding.
• Health and Wellness: Your well-being is important to us. Enjoy access to comprehensive health benefits and wellness programs, including our Employee Assistance Program (EAP) and wellness reimbursement.
• Disability Coverage: Gain peace of mind with our comprehensive disability coverage, including life, short-term, and long-term disability benefits.
• Retirement Planning: Secure your future with our 403(b) plan and generous employer contribution.
• Maternal/Paternal Leave: Embrace parenthood with confidence, knowing that we’ve got you covered every step of the way with supportive leave benefits.
• Flexible Work Environment: Embrace a flexible hybrid environment that supports your productivity and work-life balance.
• Diversity and Inclusion: We celebrate diversity and foster an inclusive workplace where everyone’s unique perspectives are valued.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees