INTERNAL DOC & CASH CONTROL - ACCOUNTING - RFT

NEXCOM • Hagåtña, GU

3d

About The Position

Performs a variety of duties reviewing internal documentation for merchandise and cash control operations to ensure transaction accuracy and help prevent fraud and misappropriation. The role includes spot reviews of merchandise transfers, inventory, retail price changes, cash control operations, and high-loss merchandise. It may also involve auditing telephone bills, reviewing markdown reports, witnessing the destruction of returned or damaged merchandise, and providing general office support. The associate must receive hazardous materials (HazMat) training within 90 days of hire, as required by Department of Transportation regulations.

Requirements

• Receive hazardous materials (HazMat) training within 90 days of hire, per Department of Transportation regulations.

Responsibilities

• Periodically spot-review merchandise transfers processed by Exchange departments to ensure control documents are accurate, properly completed, and distributed.
• Review transfer documentation for authorization, proper signatures, appropriate quantities, correct control numbers, and duplicate control numbers; check relevant logs to reconcile or verify discrepancies and report findings to a supervisor.
• Prepare written reports when discrepancies cannot be reconciled.
• Spot-check inventory in retail and service facilities, verify item markings, and compare inventory with procurement, receiving, and transfer documents.
• Verify discrepancies on Reports of Goods Received (RGRs), adjust RGRs, and forward them to the Accounting Department for vendor invoice processing.
• Review retail price changes and related documentation for compliance with established procedures, and report deficiencies to a supervisor.
• Spot-check cash control operations by verifying cash receipts and other negotiable items against records.
• Compare facility cash-register receipts with individual salespersons’ daily cash reports, make appropriate adjustments for discrepancies, and initial changes with a supervisor.
• Conduct unannounced verification of change funds maintained by Exchange facilities and departments.
• Read registers, count currency, and compare amounts with sales records.
• Verify inventories of unused money orders, gift certificates, and other similar items.
• Compare cash turned in against gasoline meter readings and tank soundings, and report discrepancies to a supervisor.
• Periodically inventory high-loss items and items such as firearms and ammunition; review sales logs against remaining inventory, search for missing items, and report shortages.
• May audit department telephone bills to ensure calls are made only to authorized areas and report unauthorized calls to a supervisor.
• May review percent-off markdown reports to ensure proper REC entries are generated to reflect discounts and credit given to the Exchange.
• May witness destruction of returned or damaged merchandise and verify that items have been zeroed out and authorized for destruction.
• Perform office functions as required, including completing time cards for office personnel, maintaining files, and typing correspondence and reports.
• Perform other related duties as assigned.
• Complete hazardous materials (HazMat) training within 90 days of hire.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed