Intern, Event Planning (Spring, 2027)

Major League Baseball•Vero Beach, FL

1d•Onsite

About The Position

Major League Baseball is seeking an Intern, Event Planning to support the daily administrative and planning functions of the Jackie Robinson Training Complex (JRTC) Event Planning team. The intern will assist with Spring Training preparations for high school and college teams, maintain team and event records, communicate with visiting groups, and help coordinate housing, meals, meeting spaces, and other event needs throughout the complex. The role also supports non-Spring Training groups, facility tours, hotel coordination, Front Desk operations, retail activities, special events, and departmental projects. The position is based at the JRTC in Vero Beach, Florida, a year-round hub for amateur baseball and softball development programs and events. All job offers are contingent on successfully completing a background check.

Requirements

High school diploma required.
Strong verbal and written communication skills.
Highly organized, detail-oriented, and self-motivated.
Flexible and adaptable, with the ability to shift quickly between priorities in a fast-paced environment.
Ability to work independently with minimal supervision and collaboratively as part of a team.
Ability to work irregular hours, including nights, weekends, and holidays, based on event and operational needs.
Valid driver’s license with an excellent driving record.
Ability to lift and carry up to 30 pounds.

Nice To Haves

Current enrollment in an accredited two- or four-year college program or relevant work-based learning program preferred, in Hospitality, Event Planning, Sports Management, Business Administration, or a related field.
Experience with Microsoft Office Suite and Google Workspace preferred.
Familiarity with Canva is a plus.

Responsibilities

Assist with daily administrative tasks and event planning preparations for incoming athletic and non-athletic groups.
Communicate with team contacts to confirm arrival and departure details, housing, meals, and special requests, and share updates with the Event Planning team and other internal departments.
Serve as a liaison for non-Spring Training groups, coordinating housing, meals, meeting space, facility needs, and event logistics.
Assist with collecting, reviewing, and organizing Spring Training documentation, including waivers, insurance forms, tax exemption certificates, agreements, rooming lists, itineraries, and meal package details.
Assist with facility tours for prospective clients, focusing on non-athletic event inquiries and revenue-generating opportunities.
Assist with room inspections before coach check-ins.
Build and maintain positive working relationships with MLB baseball and softball development staff, anticipating and coordinating their operational needs.
Prepare guest-facing materials, including welcome packets, meal cards, room key packets, and event signage.
Assist with event hotel agreements, track room blocks, and support collection and reconciliation of event hotel commissions.
Support Front Desk operations as needed, including check-ins, switchboard coverage, guest service support, and departmental communications.
Assist with retail operations as needed, including merchandise sales and inventory management.
Assist with special events and departmental projects, including updating templates, checklists, and procedures for future events.
Perform other duties as assigned by the Senior Coordinator, Event Planning.