Intermediate Project Controller

WSP • San Diego, CA

6h • Remote

About The Position

We are seeking an Intermediate Project Controller to join our expanding, Earth and Environment (E&E) Project Management group based in Redmond, Washington; however, WSP is open to the Project Coordinator being based in any one of our West Coast offices from Alaska to California. The Project Controller will be involved in selected stages of a project’s life cycle (i.e. Initiation, Planning, Execution, Monitoring and Control, and/or Closure) for consulting services related to earth and environment projects including site characterization and remediation, environmental permitting and compliance, water/wastewater treatment, and mining. Most components of this role will relate to engineering and/or environmental consulting scopes. The role will be focused on technical practice areas in our earth and environment business such as site assessment and remediation, geotechnical engineering, geosciences, surface water, and groundwater in aspects of projects ranging from site characterization, permitting and planning, desktop analyses, feasibility studies, research and detailed design. This project coordinator role will work closely with project managers and technical managers and ensure the correct delivery of projects within budget and schedule.

Requirements

• College diploma or University degree in environmental, science, engineering or business related field; however, candidates without a University degree but with demonstrated experience of relevant skills will be considered.
• Basic knowledge of project management principles and PMI’s Body of Knowledge
• Excellent organizational skills
• Exceptional attention to detail and accuracy
• Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment
• Strong interpersonal and communication skills
• Ability to learn processes quickly and prioritize client requirements
• Strong team player, self-motivated and proactive thinker with flexible can-do attitude
• Excellent computer skills, including knowledge of Microsoft Word, Excel, Project, and Adobe Acrobat Software
• Previous experience working in a consulting business would be considered an asset
• PMP certification would be an asset
• Experience in field / supply logistics and travel bookings
• Experience working in the mining or construction industries or environmental/engineering fields.

Responsibilities

• Setting up and coordinating the project according to the approach outlined in the WSP’s Project Delivery Manual and in line with established quality control procedures.
• Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules
• Providing timely updates on project controls, progress and forecasting trends to the Project Manager
• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work orders and invoicing payments
• Creating and updating project budgets and schedules and flagging issues to the Project Manager
• Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.
• Assisting with developing and tracking Health and Safety requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Identifying the need for and preparing change orders
• Reviewing team resourcing requirements and preparing basic work orders
• Coordinating logistical requirements for the project team such as travel and mobilization.
• Interacting with clients as required by Project Managers
• Coordinating preparation and distribution of project deliverables
• Assisting with preparation and submission of project notifications
• Ensuring project files are kept up to date using specified document control system
• Assisting with proposal writing and coordinating contributors to proposals as needed
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.

Benefits

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree