Intermediate Program Manager

University of Arkansas • Little Rock, AR

4d

About The Position

The Program Manager serves as an operational and administrative leader within the College of Medicine Office of Research, supporting proposal initiatives and faculty funding activity throughout their lifecycle. The position coordinates programs and proposal competitions, tracks faculty proposal activity, measures strategic planning initiatives and goals, and turns data into reports and presentations for leadership and stakeholders. It also provides technical writing and proposal development support, helps faculty navigate proposal processes and opportunities, and contributes to Office of Research communications and strategic initiatives.

The role administers Office of Research programs such as pilot awards, voucher programs, and faculty development initiatives; supports strategic projects; maintains program documentation and records; monitors extramural funding activity and faculty effort allocations; and prepares analyses and communications about program activity and outcomes. The Program Manager also coordinates committees and meetings, maintains the Office of Research website, processes requisitions and travel, and serves as a liaison and resource for faculty, departments, and institutional stakeholders.

The position requires a bachelor's degree in science plus four years of research administration or program coordination experience, or a master's degree plus two years of such experience. Salary is commensurate with education and experience. Benefits eligible.

Requirements

• Bachelor's degree in science and four years of research administration or program coordination experience, or a master's degree and two years of research administration or program coordination experience.
• Knowledge of data collection and analysis techniques.
• Experience with Microsoft Office Suite, Pivot tables, Workday, and NTRACTS.
• Strong written communication skills and an analytical mindset.
• Highly organized, proactive, and detail-oriented, with the ability to collaborate and build relationships across all levels of the institution.

Nice To Haves

• Experience in an academic medical center or research university.
• Familiarity with NIH funding mechanisms and policies.
• CRA, CRS, or GMPA certification.
• Experience with REDCap or other data collection platforms.
• Experience with WordPress or other web design platforms.
• Experience with Muse or other Huron-based institutional support platforms.

Responsibilities

• Administer College of Medicine Office of Research programs, including pilot awards, voucher programs, and faculty development initiatives.
• Coordinate program application, review, award, and reporting processes.
• Support implementation of Office of Research strategic initiatives and special projects.
• Coordinate advisory committees, councils, and stakeholder meetings.
• Develop and maintain program documentation, standard operating procedures, and institutional records.
• Facilitate communication among faculty, departments, and institutional offices regarding program requirements and opportunities.
• Collect and compile productivity metrics for the COM Office of Research.
• Collect and compile initiative and goal metrics for COM Office of Research strategic plans.
• Monitor extramural funding activity and effort allocations across COM faculty, using systems to ensure data accuracy.
• Analyze metrics, including return on investment calculations, aggregate funding data, and growth data.
• Prepare written reports, presentations, and newsletters communicating Office of Research activities and program outcomes to faculty, leadership, advisory bodies, and key stakeholders.
• Generate common templates and forms for COM faculty.
• Provide technical writing and proposal development support, including assistance with proposal applications and progress reports.
• Maintain office records, including standard operating procedures, meeting minutes, and official communications from the Executive Associate Dean for Research.
• Process requisitions and travel for the Office of Research.
• Coordinate meetings such as the COM Research Council and other advisory board meetings, including scheduling, agenda preparation, and follow-up documentation.
• Maintain the Office of Research website and ensure its information is current and useful to COM faculty and staff.
• Serve as a liaison between the Office of Research and COM departments and other stakeholder bodies on campus and across the state.
• Serve as a resource for COM faculty on research programs, funding opportunities, and institutional policies and procedures on the UAMS campus.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision plans for qualifying staff and family.
• Holiday, vacation, and sick leave.
• Education discount for staff and dependents (undergraduate only).
• Retirement contribution matched by UAMS up to 10%.
• Basic life insurance up to $50,000.
• Career training and educational opportunities.
• Merchant discounts.
• Concierge prescription delivery on the main campus when using the UAMS pharmacy.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level