Intermediate Commercial Coordinator - Major Projects

Egis Group•Toronto, ON

5d•CA$75,000 - CA$100,000•Onsite

About The Position

We are seeking a detail-oriented and commercially astute Intermediate Commercial Coordinator to support the successful delivery of major infrastructure projects across Greater Toronto and Hamilton Area. This role is integral to ensuring strong commercial governance throughout the project lifecycle, from contract initiation through execution and close-out. This role is ideal for a commercial, business or engineer eager to apply a strong business and technical foundation to the contractual, financial, and strategic aspects to complex projects. The ideal candidate will bring commercial management knowledge and experience in infrastructure projects, strong coordination skills, and the ability to work closely with Project Managers, Project Controls and technical teams, and external stakeholders.

Requirements

Bachelor’s degree in Engineering, Business, Commerce, Construction Management, or combination of related disciplines.
5–10 years of experience in commercial management, contract administration, or project coordination/management/control roles
Experience working on major infrastructure projects (e.g., transit, transportation, water, energy)
Experience in engineering consulting, construction, or project delivery environments
Strong understanding of: Contract management and administration principles, Change management and claims processes, Commercial processes across the project lifecycle, Insurance requirements and contractual obligations in infrastructure projects
Ability to draft clear, accurate, and contractually sound correspondence
Proven ability to own and manage tracking systems and reporting outputs
Strong coordination and stakeholder management skills
High attention to detail and data integrity
Strong analytical and organizational capabilities
Proficiency in MS Excel and reporting tools; familiarity with ERP/project systems is an asset
Strong sense of ownership and accountability
Structured, detail-oriented, and process-driven
Effective communicator (written and verbal)
Proactive, responsive, and solution-oriented
Comfortable working in complex, fast-paced project environments

Responsibilities

Own and maintain key commercial logs and registers, including: Change/variation logs, Contract and subconsultant registers, Commercial risk & opportunity logs, Deliverables and obligations trackers
Lead the preparation and issuance of commercial reports (monthly and ad hoc)
Ensure all commercial data is accurate, up to date, and aligned across teams and systems
Coordinate inputs from Project Managers, Project Controls, and Finance to produce integrated reporting
Track key commercial actions, decisions, and milestones and ensure follow-up
Support the administration of prime contracts and subconsultant agreements across the lifecycle
Draft, prepare, and issue formal contractual correspondence, including: Notices (e.g., change, delay, claims-related), Letters, submissions, and responses to clients and stakeholders, Requests for information and contractual clarifications
Ensure all correspondence is aligned with contractual obligations, timelines, and requirements
Maintain comprehensive contract documentation, logs, and communication records
Coordinate the end-to-end tracking and administration of changes, variations, and claims
Maintain complete and auditable change documentation in line with contract requirements
Consolidate scope, schedule, and commercial inputs from project teams
Monitor status, approvals, and deadlines, escalating risks where required
Coordinate subconsultant onboarding, agreements, invoice evaluation, payments, insurance and documentation
Track subconsultant deliverables, obligations, and performance against contract requirements
Maintain subconsultant commercial records, changes, and communications
Act as coordination point between internal teams and subconsultants
Act as a central coordination point between: Project Managers, Project Controls (cost, schedule, risk), Finance and accounting teams, Procurement and external partners
Coordinate the collection, validation, and consolidation of commercial and financial inputs
Ensure alignment between scope, schedule, risk, and commercial data
Coordinate with Finance and Project Controls to collect and validate financial inputs (budget, forecast, WIP, etc.)
Support preparation of commercial and financial reporting packages
Track financial implications of changes and risks (without direct ownership of cost control or invoicing)
Ensure consistency and integrity of financial data used in reporting
Demonstrate understanding of commercial activities across all phases of the project lifecycle.
Support adherence to internal governance, procedures, and commercial frameworks
Provide support to proposals and pursuits on an as-needed basis, including: Coordinating commercial inputs into submissions, Supporting development of fee structures or assumptions, Assisting with documentation and compliance requirements
Coordinate with technical and commercial teams to ensure aligned and complete submission packages