1709 - Intermediate Clerk - Finance

City of Fredericton • Fredericton, NB

8d • CA$59,723 - CA$65,197 • Onsite

About The Position

The City of Fredericton is seeking a detail-oriented Intermediate Clerk for its Financial Reporting & Budgeting Division within the Department of Corporate Services. Reporting to the Assistant City Treasurer, this position is responsible for the accurate, timely and compliant processing of accounts payable transactions for the City of Fredericton. The role plays a key part in supporting municipal operations by ensuring vendors, employees, and other payees are paid in accordance with legislation, municipal policies, and internal controls. This role requires a high level of attention to detail, the ability to work collaboratively with internal departments and external vendors. This position may involve participation in project work related to financial system changes, updates, upgrades and process improvement initiatives. Additionally, this role will include assisting and/or preparing HST reporting.

Requirements

• Post-secondary education, supplemented by completion of accounting courses.
• Minimum of three (3) years of related work experience.
• Working knowledge of sales tax (GST/HST) legislation, particularly as it applies to municipal or public sector.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail and accuracy in financial data entry and review.
• Ability to organize work, manage competing priorities, and meet deadlines.
• Ability to work collaboratively as part of a team while handling confidential and sensitive financial information.

Nice To Haves

• Working knowledge and/or experience with Oracle Fusion Cloud Payables, Spend Dynamics, or other financial systems is considered an asset.
• Ability to communicate in both official languages (English and French) is considered an asset.

Responsibilities

• Receive, review, upload, and process invoices, employee reimbursements, customer refunds, and other payment requests in Oracle Fusion Cloud Payables in accordance with established schedules, policies, and internal controls.
• Match invoices to purchase orders and receiving documents; investigate and resolve discrepancies.
• Ensure invoices without purchase orders are forwarded to the appropriate department for review and approval.
• Monitor invoice holds, exceptions, and error messages within Oracle Fusion Cloud Payables and take corrective action.
• Maintain and update vendor records in Oracle Fusion Cloud, ensuring accuracy, completeness, and compliance with internal controls.
• Respond to vendor inquiries related to invoice status, payments, remittances, and statements.
• Maintain GST/HST tax codes, rebates, and allocations within Oracle Fusion Cloud Payables.
• Ensure accurate application of sales tax legislation applicable to municipal operations.
• Provide guidance and support to staff on GST/HST treatment of transactions.
• Assist with GST/HST reporting, reconciliation, and audit requests.
• Support year-end accounts payable activities, including invoice clean-up and cut-off procedures.
• Ensure proper accounting treatment for transactions spanning fiscal years.
• Respond to audit inquiries and assist with implementation of audit recommendations.
• Participate in financial system upgrades, testing, and process improvement initiatives.
• Provide guidance and assistance to departmental staff on accounts payable processes and system usage.
• Assist with related accounting and financial services functions as required.
• Perform other duties consistent with the scope of the position.

Benefits

• Competitive salary $2,294.89 - $2,507.69 bi-weekly(Level G CUPE Local 1709 Salary Scale).
• Benefits Spending Allowance: $268.03 bi-weekly.
• Robust benefits package: Health, Dental, and Shared Risk Pension Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree