Interior Project Coordinator
About The Position
The Interior Project Coordinator will collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules. This role involves assisting in the preparation and review of construction estimates and budgets, coordinating procurement processes, and monitoring project progress. The coordinator will manage document control, facilitate communication between stakeholders, and support contract administration. Key responsibilities also include maintaining various project logs and spreadsheets, processing change orders and purchase orders, and ensuring new team members are properly onboarded.
Requirements
- High School diploma or GED is required
- Construction experience required
- Scheduling experience
- PO and process flow experience is a plus
- PROCORE experience is required
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products including Word and Excel
- Proficient in PDF creation
- Must have valid state driver's license and good driving record
Nice To Haves
- Similar industry administrative experience is preferred (renting lifts or heavy equipment with vendors preferred)
Responsibilities
- Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar construction management software.
- Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools.
- Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules.
- Monitor project progress through regular site visits and updates, ensuring adherence to safety protocols and quality standards.
- Manage document control using Bluebeam or comparable software to review drawings, specifications, change orders, and RFIs (Requests for Information).
- Facilitate communication between all project stakeholders to resolve issues promptly and keep projects on track.
- Support contract administration by reviewing contractual obligations and tracking deliverables throughout the project lifecycle.
- Maintain accurate records of project activities, including daily reports, meeting minutes, and change logs.
- Request Construction Schedule from General Contractor
- Updates POJ spreadsheet
- Maintain Operations Meeting spreadsheet
- Process Change Orders and maintain Change Order Request Log with deadlines for submittal
- Maintain Workmanship Log for punch list tracking on jobs
- Lift Rentals – tracking, call off, transfers and enters POs
- Verify Foreman Packs
- Verify Test Packs
- Follow Ups from Meetings
- Process Construction contracts
- Job Set Up for Construction contracts
- Set Up Job Folders for Construction
- Issue PO# to vendors
- Process & receive Purchase Orders to push to Accounts Payable.
- Save Materials Quotes – historical data for fab
- Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
