Interior Project Coordinator

Allied Fire Protection•Carrollton, TX

2d•Onsite

About The Position

The Interior Project Coordinator will collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules. This role involves assisting in the preparation and review of construction estimates and budgets, coordinating procurement processes, and monitoring project progress. The coordinator will manage document control, facilitate communication between stakeholders, and support contract administration. Maintaining accurate project records is a key aspect of this position.

Requirements

High School diploma or GED is required
Construction experience required
Scheduling experience
PO and process flow experience is a plus
PROCORE experience is required
Excellent written, verbal and presentation skills
Detail oriented with excellent organization skills
Proficient in working with Microsoft Office Products including Word and Excel
Proficient in PDF creation
Must have valid state driver's license and good driving record

Nice To Haves

Similar industry administrative experience is preferred
Renting lifts or heavy equipment with vendors preferred

Responsibilities

Collaborate with project managers, contractors, and clients to develop and maintain detailed project schedules using Procore or similar construction management software.
Assist in preparing and reviewing construction estimates and budgets utilizing construction estimating tools.
Coordinate procurement processes, including tracking contracts, purchase orders, and delivery schedules.
Monitor project progress through regular site visits and updates, ensuring adherence to safety protocols and quality standards.
Manage document control using Bluebeam or comparable software to review drawings, specifications, change orders, and RFIs (Requests for Information).
Facilitate communication between all project stakeholders to resolve issues promptly and keep projects on track.
Support contract administration by reviewing contractual obligations and tracking deliverables throughout the project lifecycle.
Maintain accurate records of project activities, including daily reports, meeting minutes, and change logs.
Request Construction Schedule from General Contractor
Updates POJ spreadsheet
Maintain Operations Meeting spreadsheet
Process Change Orders and maintain Change Order Request Log with deadlines for submittal
Maintain Workmanship Log for punch list tracking on jobs
Lift Rentals – tracking, call off, transfers and enters POs
Verify Foreman Packs
Verify Test Packs
Follow Ups from Meetings
Combined notes from Co-CEO, Construction Manager and Estimation Manager
To Do lists with deadlines for Construction Manager to distribute
Process Construction contracts
Job Set Up for Construction contracts
Set Up Job Folders for Construction
Issue PO# to vendors
Process & receive Purchase Orders to push to Accounts Payable.
Save Materials Quotes – historical data for fab
Ensure new team members understand how to enter time per project, have software training completed, and have everything they need for site