Interim Project Coordinator

Texas Ecogrow • Round Rock, TX

4d • Onsite

About The Position

Texas EcoGrow is one of the fastest-growing commercial landscaping companies in Texas — a Lawn & Landscape Top 100 firm serving HOAs, master-planned communities, and commercial properties across Austin and San Antonio, with Houston next. We build it. We maintain it. We stand behind it.

Our installation pipeline is full and we need a coordinator who can keep multiple commercial landscape construction projects on schedule, on budget, and out of trouble — starting now, through the end of October. This is a contract role with a defined end date. Perform at a high level and a conversation about a permanent seat is on the table, but take the role for what it is, not what it might become.

You will own the day-to-day coordination of active install projects: permitting, scheduling, vendor and material logistics, and the constant collision between deadlines, lead times, and field reality. You report to our Production Manager and work alongside account managers, crews, vendors, and municipal offices every day.

Requirements

• A phone-first problem solver. When something is stuck — a permit, a delivery, an inspection, an unpaid invoice — your instinct is to pick up the phone and call the client, vendor, or municipality and work it out. Email is for confirming what was agreed, not for hiding behind.
• Excellent communicator, written and verbal. You can explain a schedule slip to a non-technical property manager in five sentences, and you can hold your own with a city permit tech.
• Relentlessly detail-oriented. You cross-check sources against each other instead of trusting the last document you were handed.
• Strong in Excel: comfortable building and auditing budgets with formulas, lookups, and conditional sums — not just typing numbers into cells.
• Organized under pressure. Multiple projects, shifting dates, and incomplete information do not rattle you; they are the job.
• An extreme owner. You never say “not my job.” If you see a problem, it is yours until it is handed to the right person — with context.

Nice To Haves

• Experience in construction, landscaping, utilities, or another field-based trade.
• Familiarity with municipal permitting processes in Central Texas.
• Exposure to project management.

Responsibilities

• Prepare, submit, and chase landscape, irrigation, and right-of-way permits with city and county offices (Austin, Round Rock, San Antonio metro). Track every permit from application to approval and never let one sit in a queue unnoticed.
• Build and maintain project schedules — sequence tasks, respect dependencies, account for vendor lead times, weather days, and site access restrictions, and recompute completion dates when reality moves.
• Own the calendar. Flag at-risk milestones early, propose recovery options, and escalate before a deadline slips — never after.
• Manage the daily trade-offs between budget, schedule, crew availability, and material availability. When a vendor pushes a delivery or a city inspector reschedules, re-plan the downstream work the same day.
• Reconcile budgets against vendor quotes and site plans — quantity mismatches, unit errors (square feet vs. square yards is a real one), duplicate line items, math errors, tax applied to the wrong lines, and payment terms that do not match what was quoted. If a subtotal does not foot, find out why.
• Write clear, concise status updates to clients and property managers; run vendor follow-ups; document decisions so nothing lives only in someone’s head.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed