Interim Administrative Assistant II

Palm Beach State College•Lake Worth, TX

4d•Hybrid

About The Position

Responsible for providing administrative support to the department. Maintains departmental files and processes course scheduling in system. Prepares payroll, processes electronic purchase orders, and assists with budget activities. Loads information, generates reports, and prepares correspondence. Provides accurate information to students, faculty, staff, and the public.

Requirements

High school diploma or GED
One year of related experience
Knowledge of: Microsoft Office Suite or similar applications
Skilled in: Attention to detail while maintaining effective time and task management
Ability to: Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
Ability to: Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
Regular physical attendance required

Responsibilities

Performs administrative and secretarial duties that require broad and comprehensive knowledge of the organization’s policies and operations.
Schedules appointments and meetings.
Prepares requisitions and electronic purchase orders; submits to manager for processing.
Assists in the preparation of and may transfer budget items, as needed.
Maintains and controls records. Includes database, logs, cost records, and general records. Does not include bookkeeping.
Sets up and organizes files and manuals and distributes as needed.
Types and edits forms, reports, memos, and correspondences. Includes word processing.
Designs spreadsheets, with multiple function formulas and links.
Enters or edits data to existing database files.
Responsible for loading courses into the system.
Inputs and edits standard text for routine correspondence and reports.
Responds to inquiries from all levels of employees or external sources regarding a variety of questions.
Assists with the production of presentations with unique and customized formatting patterns.
Determines need of office supplies, equipment, and materials.
Orders new office supplies and equipment as needed.
Performs other job-related duties as assigned.