Intellectual Property Legal Assistant

BrownWinick•Des Moines, IA

4d•Onsite

About The Position

The Legal Assistant provides high-quality administrative and legal support to attorneys across a variety of practice areas. This role requires strong organizational and multi-tasking skills, attention to detail, and the ability to manage competing priorities in a fast-paced professional services environment. Legal Assistants maintain regular contact with clients, attorneys, and firm staff while upholding the highest standards of professionalism, confidentiality, and client service.

Requirements

Associate degree or equivalent combination of education and experience required
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint) with speed and accuracy
Strong organizational and multi-tasking skills with the ability to manage multiple tasks, deadlines, and priorities efficiently
Excellent attention to detail, including strong proofreading and document-quality skills
Effective written and verbal communication skills
Demonstrated discretion and judgment in handling sensitive and confidential information
Proficiency in standard office and legal technology including document management, printing, scanning, and copying systems
Ability to adapt to changing workflows, responsibilities, and practice-specific requirements
Ability to work independently as well as collaboratively within a team environment

Nice To Haves

Experience with document management systems, calendars, billing systems, and general office technology preferred

Responsibilities

Prepare, edit, format, and proofread correspondence, memoranda, reports, and other legal or business documents from written or oral instructions
Draft routine correspondence and standardized legal or business documents as appropriate
Manage attorney calendars, schedules, and deadline reminders
Monitor, review, process, and distribute incoming and outgoing mail and electronic communications in a timely and accurate manner
Open, organize, maintain, and close client and administrative files in accordance with firm policies, including coordinating conflict checks and retention procedures
Serve as a professional point of contact for clients, visitors, attorneys, and staff; maintain positive working relationships and observe strict confidentiality
Coordinate meetings, appointments, travel arrangements, and related logistics for assigned attorneys
Support timekeeping and billing processes, including proofreading invoices and assisting with timely submission of attorney time
Perform general administrative and office support tasks as needed to support practice and firm operations
Complete additional duties as assigned based on business and practice needs
Track and manage CLE credits, monitor, and send reminders to attorneys for compliance.
Support and manage attorney marketing efforts, including overseeing client relationship management.
Assist in the execution of special projects and initiatives.
Contribute to cross-functional projects that impact various aspects of the business.