Intellectual Property Specialist

Holland & Hart LLP•Boulder, CO

16h•$28 - $47•Hybrid

About The Position

The Intellectual Property Specialist provides essential administrative and procedural support for patent prosecution and portfolio management within the firm’s electronics-focused practice. This role assists attorneys with patent-related tasks, ensuring accurate filings and compliance with USPTO requirements for some of the largest and most innovative technology companies in the world.

Requirements

Bachelor’s degree or three (3) + years in a professional legal or corporate environment required.
Demonstrates strong attention to detail and accuracy
Follows established procedures and guidelines effectively
Manages multiple tasks and deadlines simultaneously
Shows initiative in learning new processes and systems
Demonstrates reliability and professional communication skills
Eagerness to learn and grow within IP field

Nice To Haves

Paralegal certification or basic IP training a plus.
Two (2) + years in IP administration or patent/trademark support within a law firm or corporate IP department preferred.
Working knowledge of USPTO filing systems preferred
Basic proficiency with IP docketing systems (e.g., CPI, Anaqua, FoundationIP) preferred.
Familiarity with USPTO filing systems (EFS-Web, TEAS) a plus
Understanding of basic patent prosecution procedures preferred
Basic knowledge of IP documentation and filing requirements
Willingness to learn patent analytics and reporting tools

Responsibilities

Supports patent attorneys in docket and practice management for individual applications
Assists with domestic & foreign patent application preparation and filing
Maintains IP databases and tracks basic deadlines for patent filings
Reviews formalities of filed patent documents for proper form
Manages routine patent documentation under supervision
Prepares and files routine documents with USPTO (Filing Receipts, Declarations, etc.)
Generates templates for patent applications and standard Office Action responses
Performs electronic filings at the USPTO
Prepares templates for legal documents (Declarations, Powers of Attorney, Assignments)
Manages new client intake and opening of matters
Supports internal electronic file system management
Assists with basic client communication under attorney supervision
Maintains proficiency in required technologies (Microsoft Office, Adobe Acrobat, iManage, USPTO products, Intapp)
Participates in training programs to develop IP knowledge
Assists with basic reporting tasks as assigned
Supports team projects and process improvements
Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives