AMUS Integrated Management Systems (IMS) Coordinator

Daifuku•Reynoldsburg, OH

18h•Onsite

About The Position

Daifuku Automotive America Corporation is seeking an experienced Integrated Management Systems (IMS) Coordinator for its Reynoldsburg, Ohio facility. The Coordinator administers, maintains, and continually improves the company’s IMS in accordance with ISO 9001, ISO 14001, and ISO 45001. The role is the primary owner and central resource for the company’s ISO management systems, ensuring year-round certification readiness and compliance with applicable standards and regulatory requirements. The position leads internal audit activities, coordinates certification and surveillance audits, manages document control and corrective and preventive actions, and supports risk and opportunity management and management reviews. Working with departments across the organization, the Coordinator promotes compliance, operational performance, quality, environmental responsibility, workplace safety, and continuous improvement. The role monitors system performance, reports metrics to leadership, and reports directly to the Quality & EHS Manager.

Requirements

Working knowledge of ISO 9001, ISO 14001, and ISO 45001 standards.
Experience coordinating and supporting internal and external ISO audits.
Strong organizational and project management skills, including managing multiple priorities and deadlines.
Effective communication with employees at all organizational levels.
Strong written communication skills, including preparing procedures, work instructions, policies, reports, and management system documentation.
Experience administering document control systems and managing controlled records.
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
Proficiency with Microsoft SharePoint for document control, record management, workflow administration, and management system communications.
Experience facilitating Corrective and Preventive Action (CAPA) processes.
Knowledge of root cause analysis methods such as 5 Why and Fishbone Diagram.
Knowledge of corrective action systems, nonconformance management, and continuous improvement methodologies.
Strong analytical, problem-solving, and decision-making skills.
Experience conducting employee training, awareness programs, and presentations.
Ability to work independently and collaborate effectively with cross-functional teams.
Strong attention to detail and commitment to accurate records and documentation.
Experience monitoring and reporting KPIs and management system metrics.
Bachelor’s degree in Engineering, Manufacturing, Quality, EHS, or a related field, or equivalent relevant experience.
At least 3 years of experience supporting ISO management systems, compliance programs, quality systems, safety programs, or related functions.
Experience using SharePoint or similar electronic document management systems.
Fluent in English.

Nice To Haves

Knowledge of OSHA requirements, environmental regulations, and regulatory compliance requirements.
Internal Auditor certification for ISO 9001, ISO 14001, and/or ISO 45001.
Lead Auditor certification.
Six Sigma certification.
Manufacturing industry experience.
Experience with Integrated Management Systems (IMS).
Experience leading or coordinating certification, surveillance, customer, and internal audits.

Responsibilities

Administer and coordinate the Integrated Management System in accordance with ISO 9001, ISO 14001, and ISO 45001.
Maintain year-round certification readiness and ongoing compliance with applicable ISO standards.
Own the internal audit program, including annual schedules, auditor assignments, audit execution, reporting, and follow-up.
Lead preparation for certification, surveillance, customer, and recertification audits.
Track audit findings, nonconformances, corrective actions, and improvement opportunities through timely and effective closure.
Facilitate the CAPA process, including root cause analysis, corrective action implementation, and effectiveness verification.
Coordinate Management Reviews, including agendas, KPI reporting, action tracking, records, and follow-up.
Develop, maintain, and improve IMS procedures, policies, work instructions, forms, and records.
Administer document control and ensure current versions of controlled documents are maintained and available.
Monitor quality, environmental, and occupational health and safety objectives and report management system performance to leadership.
Facilitate ISO-required risk and opportunity assessments and support departments in developing mitigation plans.
Coordinate employee training and awareness programs related to ISO requirements and management system expectations.
Monitor regulatory and compliance requirements affecting the ISO management systems.
Participate in facility inspections, assessments, and compliance reviews to identify risks and improvement opportunities.
Prepare reports, presentations, and performance metrics for leadership review.
Promote continuous improvement, quality excellence, environmental stewardship, and workplace safety.
Collaborate with cross-functional teams to improve processes, reduce risk, and enhance management system effectiveness.