Intake Specialist

The Salvation Army USA Central Territory•Chicago, IL

12d•Onsite

About The Position

The Intake Specialist helps with the creation, maintenance, and review of files; data processing, compilation, and reporting; and the accomplishment of special projects needed to implement program directives and contractual and accreditation requirements. Sufficient administrative support will be provided to ensure that program duties are effectively achieved. A liaison will exist within both the Community Corrections Program and the Metropolitan Division.

Requirements

A high school diploma, supported by some formal training in office procedures, is required.
Three years of experience in a secretarial position requiring word and data processing is required.
Excellent keyboarding skills. Applicants may be tested.
Ability to follow schedule for production of specific reports without being prompted.
Excellent oral and written communication skills.
Excellent organizational skills.
Supportive of the mission of the Salvation Army.

Responsibilities

Assembles files for new residents; provides them with handbooks, room keys, and I.D. Processes resident intake termination procedures and properly directs or destroys files of terminated residents.
Maintains Key Control System, including assignments and records, lock orders and equipment maintenance.
Prepares and distributes the reports, i.e., Daily Population Report for the Program.
Maintains files and/or logs on the following areas of operation: escaped and exited residents; hospitalizations and other resident emergencies. Maintains a daily log of Terminal Summaries and Notices of Arrivals and Releases, direct ancillary services. Sends files or such portions as directed by the Program Manager – Operations to the Bureau of Prisons, U.S. Probation Office, or elsewhere.
Ensures ongoing security. Monitors compliance with files retention and destruction schedules.
Performs clerical, data entry, and secretarial duties as required.
Monitor and report bed space availability.
Maintain, install, and uninstall GPS units.
Perform data entry in BOP’s web-based referral system (R3M).
Print out referrals from R3M.
Enter referrals into SecurManage.
Schedule physical for USPO cases.
Initiate Direct Home Confinement (DHC) paperwork and conduct DHC orientation.
Assist Finance Department with billing.
Conduct initial PREA assessment and schedule a 30-day follow-up date for re-assessment.
Process all incoming residents.
Provide all new arrivals with orientation packets.
Medical services liaison to both the BOP and U.S Probation Department.
Enter parole information in SecurManage once a resident exits program.
All other duties as required.